Amazing Real Estate VA Wanted- Assistant to Real Estate Investor/ Owner

Do you thrive in fast paced environments and enjoy providing outstanding support? Are you meticulously organized and possess outstanding communication abilities, both verbal and written? If yes, you might be the ideal candidate for this Executive Assistant – Virtual Assistant position!

We are looking for a highly driven and skilled virtual assistant to help our real estate executive remotely with business and administrative tasks. You will support our leadership team in this position by making sure everything runs smoothly and effectively on a daily basis.

Responsibilities:

**Deal Analysis and Offer Submission**
Prospect properties listed for sales, research and compile information and complete Click to view pdf offer forms and submit to selling agent.
Develop and follow lead nurturing strategies to follow up regularly
Track and report on offer submissions (e.g., number of pffer, conversion rates).

**Project & Task Management:**
Proactively manage projects related to currently owned properties and new property acquisitions, adhering to deadlines and keeping the executive informed.

**Communication Hub:**
Manage email and message inquiries, acting as the first point of contact for the Click to view meetings and appointments, ensuring clear communication with all leads/clients.

**Calendar & Organization Master:**
Maintain the executive’s calendar, prioritizing tasks and scheduling appointments effectively. Manage contact lists and databases, ensuring accurate and up-to-date information. Organize and prepare meeting agendas and materials, anticipating needs and ensuring a productive session.

**Additional Responsibilities:**
Manage social media accounts as assigned, maintaining a consistent brand voice.
Conduct internet research and gather relevant information to support the executive team. Perform other administrative duties as delegated, ensuring a smooth operation.

Qualifications:
Minimum 1-2 years of experience as a virtual assistant or executive assistant in the real estate industry.

Preferably with experience with Hubspot, constant contacts, appfolio and CAR realtor forms.
Strong organizational skills with a keen eye for detail.
Excellent communication and interpersonal skills, both written and verbal.
Ability to work independently, manage multiple tasks effectively, and prioritize deadlines.
Strong technical skills and the ability to learn new software programs quickly.
Professional demeanor and a positive attitude.
Benefits:

Competitive salary and benefits package (dependent on qualifications and experience).

Apply Now!
Here’s what to include:
1. Your resume
2. A 2-minute video introduction showcasing your skills and personality (Subject line: “I am your Executive VA – (LastName, FirstName)”)
3. The answers to the below questions
· What is your highest level of education?

· On a scale of 1-10, with 10 being extremely proficient, what is your comfort level with overseeing data entry and email response?

· On a scale of 1-10, what is your comfort level with scheduling appointments?

· On a scale of 1-10, what is your comfort level with Gmail, Google Meet, Google Drive, Google Docs?

· On a scale of 1-10, with 10 being extremely proficient, what is your comfort level with Excel?

· On a scale of 1-10, with 10 being extremely proficient, what is your comfort level with preparing California Association of Realtor (CAR) forms?

· On a scale of 1-10, what is your comfort level with making outbound calls to Real Estate Agents?

· What are some methods/checkpoints that you have used in your work to avoid errors?

· Do you have your own computer? What kind and specs?

· How fast is your internet?

· We work on a 8:30am-4:30pm Weekdays Pacific Standard Time schedule. Are you able to accommodate this timing? What time would that be in your time zone?

· Are you looking for full-time or part-time work? How many hours a week?

· What are your salary expectations?

· Why are you leaving your current position?

· What are your career goals and where do you see yourself in 3-5 years?

· What are your greatest strengths?

· What did you like most about your previous jobs?

· If hired, when is the soonest you could start?