AP/AR Specialist

Kindly apply directly to: Click to view/ap-ar-specialist

Job Summary:

As an AP/AR Specialist, you will be responsible for managing and ensuring the accuracy of our accounts payable and accounts receivable processes. You will play a crucial role in maintaining financial integrity by accurately processing invoices, managing vendor payments, and ensuring timely collections from customers. Proficiency in tools such as Click to view, Quickbooks Online, and Sage Intacct is essential for success in this role

Responsibilities:

Accounts Payable:
-Review and verify invoices, ensuring correct matching with purchase orders (POs) when necessary, and submit them for approval and timely payment.
-Proactively communicate with internal stakeholders to keep accounts up to date and ensure timely payment to vendors.
-Manage accounts payable processes using Click to view and other related systems as required.

Accounts Receivable:
-Monitor and manage AR Aging Balance, ensuring accurate and timely invoicing based on customer requirements and fulfillment reports.
-Collaborate with the team to ensure proper documentation and invoicing to customers according to their specific systems.
-Collect and reconcile payments due from customers within specified timeframes.
-Share remittance information related to any chargebacks received from customers with relevant teams.

General Responsibilities:
-Maintain accurate and organized records of AP/AR transactions and documentation.
-Collaborate cross-functionally with finance, sales, and other teams to resolve discrepancies or issues related to invoices, payments, or collections.
-Assist in month-end closing activities and provide necessary reports or information.

Requirements:
-Atleast 3 years experience as an AP/AR Specialist or similar role.
-Proficiency in Click to view, Quickbooks Online, and Sage Intacct is essential.
-Strong understanding of accounts payable and accounts receivable processes and best practices.
-Excellent attention to detail and accuracy in financial record-keeping.
-Strong organizational and time management skills to handle multiple tasks efficiently.
-Effective communication skills to collaborate with internal and external stakeholders.
-Ability to work independently and as part of a team in a fast-paced environment.