AP Clerk/Accounts Payable/General Ledger Accountant

Job Overview

We are seeking a detail-oriented, thorough, and organized Accounts Payable Clerk to assist our Accounting team. In this position, you will play a critical role in managing and coordinating activities related to the payment of invoices of our company. You will be responsible for ensuring that all bills are paid on time, maintaining accurate records, and providing financial information to the company’s Accounting lead.

Responsibilities

Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices and set them up for payment.

Payment Management: Prepare and process electronic transfers and payments. Prepare and perform check runs.

Monitor Communications: Monitor communications through a shared email inbox, prioritizing and responding to requests and action items in real time and on a timely basis.

Record Keeping: Post transactions to journals, ledgers, and other records. Reconcile accounts payable transactions. Monitor accounts to ensure payments are up to date.

Vendor Management: Research and resolve invoice discrepancies and issues. Maintain vendor files and correspond with vendors and respond to inquiries. Updating W-9 information, electronic payment information, assist in preparing yearly 1099’s.

Synching Data: Transferring and synching data from multiple systems and sources.

Reporting: Produce monthly reports and assist with month-end closing through data manipulation. Provide supporting documentation for audits.

Qualifications

Experience:
Previous experience as an Accounts Payable Clerk or in a similar role is required. Familiarity with bookkeeping and basic accounting procedures is a must.

Skills:
Competency in Microsoft Excel, Google Sheets, databases, Click to view, NetSuite.
Hands-on experience with spreadsheets and financial reports. Ability to accurately process numerical data.
Excellent organizational, problem-solving, and communication skills.

Working Hours:
This role supports United States (CST) business hours 9am-5pm Monday through Friday and availability during this timeframe is necessary for success. Some overtime may be required during peak business periods. Looking to have this role filled and starting immediately!