Are you a rockstar Executive Assistant? Then we want YOU!

PLEASE NOTE: This is a high-level position. This job will be challenging (yet exciting), and we expect you to bring your best.

We are looking for someone who is highly experienced at working closely with a business owner/ CEO as their executive assistant. At least 2 years experience as an EA is needed in order to be considered for this role.

We are looking for someone who is highly experienced at working closely with a business owner/ CEO as their executive assistant. At least 2 years’ experience as an EA is needed in order to be considered for this role.

Your responsibilities will include:

1. Manage CEO’s calendar
– Confirm appointments for the following day.
– Make sure all information for today’s appointments is ready and accessible to CEO in HubSpot.
– Handle any reschedules, as needed.

2. Manage CEO’s clients
– Log upcoming client calls for that day in HubSpot for any client.
– Keep track of completed calls for the week through our Google Sheet.
– Upload recordings of Group Calls to Kajabi.

3. Attend Weekly Team Meeting
– Take Notes, separating Action Items for each team member
– Send Call Recap to team with everyone’s Action Items

4. Support the CEO
– Miscellaneous research & tasks that come up
– Reminders of Action Items Needed
– Etc.

At least 2 years’ experience as an Executive Assistant is needed to be considered for this role.
1. Fluent and confident English speaker
2. Client Relationship Management
3. Calendar Management/ Meeting Scheduling
4. Project management & Process improvement experience preferred.

This can be a fast-paced and always evolving environment. So, it’s important that our VA would be:
– Detail-oriented
– Learns quickly
– Takes initiative
– Passionate
– Creative
– Great at communicating with Team

In addition to having excellent English skills , you’ll need to use the applications we listed below. You don’t need to be an expert in all of them, but you need to be at least familiar with most of them.

– HubSpot
– Google Drive (Docs, Sheets, Slides, etc.)
– Microsoft Office (Outlook, Word, Excel & PowerPoint)
– Calendly
– Kajabi
– Zoom
– DropBox
– Web research using search engines like Google, Bing, etc.

We’re looking for someone who can grow with us and rise from the ranks. If you have the following skills, this can help you:

– Social Media Management
– Email & other Digital Marketing
– Team Management experience

*** With your resume, please submit a 1-2 minute introduction video and share with us your 1 or 2 favorite things that you enjoy doing as an executive assistant.