Assistant Account Manager 1

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

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Whether you’re starting your career or looking to discover your next adventure, your story begins here. At Optivate, you’ll have the opportunity to expand your skills and make a difference at one of the world’s fastest-growing digital marketing agencies. We’re fully committed to supporting your growth and development from the start with extensive on-the-job training and exposure to senior leaders, as well as more traditional learning.

Shape your Career with Optivate.

Our agency aims to enhance how our clients perceive and experience Digital Marketing. We manage our reputation by engaging with our clients and delivering great spaces and services to colleagues and their customers.

The nature of the work provides a dynamic environment where members of the team work with Account Managers to drive external and internal communications and manage client-level brand sponsorship, client events, and community programs to create a positive impact within the wider community. Within Optivate, the team works with many internal partners, including senior leadership, and regularly collaborates with the creative team, the Fulfillment department, and other affiliates within and even outside the agency.

We’re currently looking for a high-caliber professional to join our team as an Assistant Account Manager (home-based). Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions, and manage your financial well-being to help plan for your future. For instance:

Optivate promotes a friendly and flexible work environment allowing you to work in the very comfort of your own home.
We empower our employees to manage their financial well-being and help them plan for the future through competitive pay rates.
Optivate provides health care assistance in the form of a monetary allowance paid monthly for you to enroll in any HMO of your choice.
We provide access to an array of learning and development resources to help broaden and deepen your skills and knowledge as your career progresses.
We have a variety of programs that help employees balance their work and life, including generous paid time off packages, off-site team meetings, and gatherings.

In this role, you’re expected to:

The Assistant Account Manager provides direct support to the Account Manager.

Responsibilities
Directly supports an AM and generally supports the AM Team following an 8PM – 5AM Philippine Time.

Administrative duties:
o Provide email support (sending follow-up requests on all pending production materials)

o Communicate project memos and updates via email, chat, or system communication platforms.

o Collate and store all project-related files and documents accordingly.

o Liaise between the AM and Production/Creative Team to ensure that all project essentials are on point.

o Prepare, reconcile, and track expense reports through QuickBooks once a project has been approved.

o Request quotes from printers and send files to them.

o Assist in ad-hoc reports and special projects.

Project Quality Assurance duties:
o Coordinate with the production/creative team to ensure that client and brand guidelines are met (image, responsibility lines, etc.)

o Serve as another set of eyes in reviewing production output.

Appropriately assess risk when business decisions are made, demonstrating consideration for the agency’s reputation and safeguarding Optivate, its clients, and assets, by driving compliance with applicable laws, rules, and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct, and business practices, and escalating, managing, and reporting issues with transparency.

As a successful candidate, you’d ideally have the following skills and exposure:

Diploma or its equivalent
Previous office administration experience preferably within a digital marketing agency or similar organization
Highly proficient in Google Suite, and Microsoft Office, with an advanced understanding of Google Mail, Google Drive, MS Word, Excel, and PowerPoint.
Consistently demonstrates clear and concise written and verbal communication skills.
Demonstrated ability to quickly gain command of new systems.
Self-motivated and detail-oriented.

Critical Competencies:

Oral Communication
Written Communication
Project Management
Relationship Building
Results Orientation
Strategic Orientation

Working at Optivate is far more than just a job. A career with us means joining a family of dedicated people from around the globe where you’ll have the opportunity to grow your career and make a real impact.

Take the next step in your career, apply for this role at Optivate Agency today.