Assistant Project Manager for upcoming Events

I run several conferences a year and need someone with an eye for detail, task driven, and an excellent communicator, who can come alongside of me to help me manage all the details in helping me make these conferences an incredible success.

The conferences will host about from 100 – 1000 people and happen throughout the year.

– Helping with registrations
– following up with payments
– updating data bases (lots of databases)
– tracking and keeping on top of orders we make for the conference supplies
– checking email for customer support
– helping me know the status of all the projects and teams that are going on

This will be a ongoing part time role a few hours per week with an increase in hours as we get closer to each event.

The right candidate:
– will make it a priority to connect with me on a daily basis to go over the details during MST time zone in Arizona USA. After our meeting you are free to do the work on your preferred schedule BUT daily check-ins on my time zone are a requirement.

– has very strong English speaking and writing skills. Is able to communicate clearly and easily with me as well as communicate clearly and professionally on my behalf to hotel contacts, guests/attendees, other contacts and contractors. I may need you to call clients, hotels, etc.

– is very strong in organization and follow through as well as creating easy to understand reports using the data and information on our database

– can take initiative to figure out what needs to get done and come up with good solutions to help me be able to stay focused where I am most needed.

NOTE: this is a high paced, challenging position that requires a lot of attention to detail – in fact, to see if you are someone who pays attention to detail I’m going to ask you to put “WLPC” in the subject line. This will let me quickly pass over the candidates who did NOT read the whole job description.

Some of the Tools being Used:
– Air Table
– Excel
– Google Sheets
– Asana
– Gravity Forms
– Freshbooks
– Zapier

Want to stand out as a candidate? Let me know why you think you are a great candidate who I can trust to help carry the load of organizing and executing this conference?