Assistant to Small Business Owner

We are seeking a proactive, highly organized and detail-oriented Virtual Assistant to support our company’s owner. The ideal candidate will have exceptional communication and interpersonal skills, strong English skills, a stable internet connection, and the ability to manage and prioritize multiple tasks simultaneously.

This is a full-time position. This position requires some availability during United States (Eastern Time) business hours. When applying for this position, please indicate the hours you are generally willing and able to work.

This is a new position with the company, so we will work together to determine the optimal responsibilities. These are the initial responsibilities envisioned:
• Managing the company owner’s personal and professional calendars, including scheduling meetings and appointments and ensuring optimal time allocation.
• Managing the company owner’s email correspondence, including responding to inquiries and prioritizing important messages, and serving as a point of contact between the company owner and clients.
• Managing and organizing the company owner’s daily tasks and responsibilities, including planning the company owner’s daily schedule based on deadlines, priorities, and time constraints.
• Maintaining an organized digital file management system in DropBox.
• Various personal assistant tasks such as data entry, travel arrangements, online research, and online purchases.
• Preparing, editing and/or proofreading reports, proposals and presentations.
• Anticipate the company owner’s needs and proactively addressing those needs to ensure smooth and efficient operations.
• Assisting in business development through conducting research on potential new clients through specific websites.

Immediately upon hiring, we honor most Filipino holidays except for All Saints and All Souls Day. After your 5-month probationary period, you will also qualify for vacation leaves, sick leaves, and 13th month.

Founded in 2006, Organize My People is a strategy consulting, technology implementation and software development firm focused on helping organizations utilize technology to drive their missions. Clients include nonprofit organizations, event production companies, law firms, faith-based institutions, property management companies, healthcare offices, scientific research organizations, personal blogs and real estate investment companies. Based in South Florida, Organize My People serves clients throughout the United States including in Chicago, Los Angeles, San Francisco, New York, Atlanta, Pennsylvania, Maryland, Indiana and Hawaii as well as clients in Canada and Australia.