Billing Clerk

Do you want to be a team member who is a rockstar in managing the Firm’s processes and billing-related systems, including time-keeping, billing, retainer replenishment, accepting payments, and collections of accounts receivables?

We are an entrepreneurial Family Law firm that is on track for aggressive growth, and we
need an experienced part-time billing clerk to join our team and work directly with the owners and attorneys to support the team and help our clients.

Family Law problems suck! We want to be known for helping our clients solve their legal issues, so they come out of a highly emotional process, feeling that they are a better person, in a better position, and that they had a team behind them that cared and fought for them. We are growing fast, and we need a billing clerk who can hit the ground running.

This position will have the following Task Matrix and responsibilities below:

• Oversee the billing process: pre-bills, final bills, process payment, contact clients with late payments, update case management and accounting systems
• Contacts and coordinates with billers to ensure/correct time entry tagging (i.e., billable vs. non-billable)
• Collects records of expenses of costs advanced to clients and updates the case management and accounting systems accordingly.
• Compile metrics on contacts and collections
• Review A/R and work on collections efforts (payment plans, red rubber bands, cash withdrawals)
• Generates pre-bills bi-weekly/monthly and provides them to the Controller/Administrator/Owner for review and approval.
• Prepares or generates final invoices/statements and sends them to clients following the Firm’s policies and procedures for time-keeping, billing, and expense tracking.
• Processes payments following the Firm’s policies and schedules for accepting payments.
• Manages the retainer/trust accounts, auto-replenishment, and installment payments.

If the statements below appeal to you, you may be our next legal assistant!

• Organized and efficient. Comfortable with various types of accounting software and demonstrated proficiency with MS Office and G-Suite.
• Your middle name is “No Drama.”
• You are an incredible juggler of tasks and can change gears quickly – You do not think data entry is “beneath you”.
• You are a fantastic billing specialist with a sickening degree of attention to detail.

Education & Experience

• Have at least two years’ experience as a billing clerk in a professional service business, preferably in a law firm.
• Experience with cloud-based CRM and case management systems (Preferably Clio).
• Knowledge in the legal industry is an asset.

We love to help people learn and grow, but we don’t have the time for that right now. We need a billing clerk with experience. The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal handholding. This is a part-time job where you are expected to run bills twice a month, field client questions, and check billing entries.

If you think you are a great addition to the team, please prepare the following:

o Attach a cover letter in PDF format with no more than TWO paragraphs and a closing sentence. In the first paragraph, please explain what you believe are the three most essential qualities needed by someone who works as a billing specialist with family law clients and why you believe they are the most important qualities. In the second paragraph, explain why you applied to this posting. As a closing sentence, please write, “I have read the instructions in the job posting and have followed them.”
o Record and send us a sweet, short introductory video not exceeding 2 minutes. Be yourself!
o Attach your updated CV or resume

Do not send your resume through this website. Email your resume, cover letter in PDF format, and introductory video to Click to view. The email’s subject line should be your first and last name (all caps), followed by the position you are applying for in lowercase. [ For example: JOHN SMITH billing clerk]

We look forward to reviewing your application.

APPLICATIONS RECEIVED THROUGH THIS PLATFORM AND DO NOT FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.