Billing & Payment [AR/AP] Specialist

Billing and payment Specialists will play a vital role by maintaining financial records and assisting with the general operations of the finance/admin department to help guarantee the company’s revenues. The Billing and payment Specialist will handle the processing of accounts payable and account receivables as well as record financial transactions and update and maintain financial records.

Qualifications:
– +3 years of experience within AP/AR (Associate degree in accounting a plus.)
– Recent accounting work experience, including data processing.
– Experience working in a start-up environment is a plus.
– Strong communication skills and ability to interact in a fast-paced environment.
– Advanced proficiency in Excel and other MS Office applications.
– Experience with a financial software package
– Ability to perform work independently with limited supervision and with a high degree of
accuracy.

Responsibilities:

Accounts Payables
– Process and manage outgoing payments on behalf of Katalys in compliance with financial policies and procedures.
– Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
– Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted on time.
– Verify and investigate discrepancies on behalf of Katalys, if any, by reconciling vendor accounts and monthly vendor statements
– Responding to and facilitating payment of all invoices due by sending bill reminders and contacting clients.
– Generate reports detailing accounts payables status.
– Understand expense accounts and cost centers.
– Understand compliance issues around accounts payable processes (W-9, sales tax, etc.).
– Updating and maintaining records of expenditures.
– Sending out payments for company credit cards.

Account Receivables
– Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable on behalf of Katalys to client accounts and internal tracking database.
– Creates invoices according to company practices; submits invoices to customers.
– Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
– Drafts correspondence for standard past-due accounts and collections, and identifies
delinquent accounts by reviewing files, and contacting delinquent account holders to request payment.
– Creates reports regarding the current status of customer accounts as requested.
– Collaborates on the research of customer discrepancies and past-due amounts.
– Collaborates with the Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
– Assists in generating monthly billing statements based on the general ledger.
– Assists Accounting Manager in reconciling revenue accounts each month.
– Copies, files, and retrieves materials for accounts receivable as needed.
– Relays changes of information to appropriate employees.

Administrative
– Ensure the setup of business processes to meet contractual obligations.
– Research source documents and prepare simple accounting reports.
– Reply to assigned queries correctly, and efficiently and communicate in a timely manner.
– Develop and maintain positive working relationships with departments, cross-functional teams, and internal/external clients.
– Perform general administrative activities such as communicating communications with clients and publishers via meetings and cells, processing mail, or securing confidential materials.
– Ensure proper documentation of all business processes by sorting and/or classifying information according to enterprise record retention guidelines.