Book Keeper/Admin

Job Title: Bookkeeper/Administrative Assistant

Location: Canada (West Coast)

Company Overview:
We are a growing company which specializes in high-end glazing supply and installation, focused on single family modern homes.

Position Overview:
We are seeking a meticulous and detail-oriented individual to fill the role of Bookkeeper/Administrative Assistant. The ideal candidate will be responsible for managing various financial tasks including vendor invoice entry, payroll processing, accounts receivable, and maintaining accurate records. Additionally, this position involves administrative duties to support the efficient operation of the organization.

The position will start part time, with the opportunity to move to full time after a few months.

Responsibilities:
1. Financial Management:
• Enter vendor invoices into both BuilderTrend (BT) and QuickBooks (QB) systems.
• Update purchase order (PO) payments in QB and BT platforms.
• Mark wire payments for POs as paid and ensure accurate documentation.
• Handle quarterly GST and PST filings and payments.
• Manage TDFX purchases and wire payments.
• Create and update Schedule of Values (SOV) as needed.

2. Accounts Receivable and Payroll:
• Generate and send invoices using BT and QB platforms.
• Enter and update accounts receivable information in both systems.
• Process payroll accurately and on time.
• Remit payroll deductions and manage electronic fund transfers (EFTs) for payments.
• Conduct cheque runs and ensure timely payments.

3. Financial Administration:
• Create purchase orders (POs) and maintain records.
• Organize and maintain filing cabinet binders for documentation.
• Perform monthly reconciliations of bank and credit card statements.
• Handle banking transactions and maintain accurate records.
• Assist in financial forecasting to support decision-making processes.

4. BuilderTrend Software Management:
• Manage invoices and payments within the BuilderTrend project management software.

Qualifications:
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• CPA is strongly preferred.
• Proven experience in bookkeeping, accounting, or financial administration.
• Proficiency in QuickBooks and BuilderTrend software.
• Strong understanding of GST, PST, and other tax filing requirements.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Able to work on Pacific Standard Time (PST)

Benefits:
Work from home, annual performance bonus, 2-week vacation after a year of employment.

How to Apply:
Serious candidates are invited to apply with a brief video introducing themselves and explaining why they are an excellent fit for the Project Manager position. Please submit your video application along with your resume. Applications without a video introduction will not be considered.