Bookkeeper

We are looking for a Full-Time Virtual Bookkeeper to join our growing team for
our printing business in Southern California, and would like to hire someone
experienced from the Philippines for a long-term position, Graveyard Shift
10am-7pm PST only!
Your Responsibilities:
? Communicate daily directly with onsite and remote Team members in
Southern California (Pacific Standard Time – PST)
? AR Process & Supervision – Clients’ Billing & Payments: include send out
approved invoices after double checking invoice details & cross
referencing across systems, tax/permit related forms, supervise
outstanding progress & reminder confirmations, review updated status on
all systems, confirm processed payments by junior bookkeeper,
communicate with clients for specified billing methods & figuring how to
accept payment on various systems
? AP Review & Supervision – suppliers’ billing & payments: double checking
verified information by junior bookkeeper (including incoming bills, outgoing
payments, production final details/costs on various systems, etc)
? AP/AR Process & Reports: Daily/Weekly/Monthly Printing Software
closeouts of all verified invoices (including all information/files needed &
any internal losses related)
? AP/AR Process & Reports: Daily/Weekly/Monthly Quickbooks closeout
verifications for all invoices & payments (including complex bookkeeping of
losses & discrepancies for all entities)
? Assist in Accounting Department related QAs + Issues + clients’
communication that cannot be handled by Accounting Assistant, junior
Bookkeeper, Front-End Sales, Production and Marketing
? Assist in referring to CEO, top management, or certain team members for
various Accounting Department corporate and/or suppliers related tasks
? Assist Management on Accounting Department related projects, and
communication & supervise various Departments’ Team members
coordination
? Provide weekly updates & reports to department managers via chosen
app/software and/or actual Skype meetings
? Answer & communicate any incoming Accounting Department calls during
PST Daytime hours when Accounting Assistant is not available or cannot
handle the situation
? Organize files & Retrieve information on our online filing system (NAS)
? Data entry & Retrieve information using Asana, Gmail, Google
Drive/Sheets/Docs, our printing software systems, and any other
apps/software utilized by the company
? Any other tasks that surfaced & need assistance assigned by Top
management
? Attend necessary trainings and/or meetings
Job Requirements:
? Quickbooks (Online version) Certification, based on newest version if
possible
? Excellent verbal & written English communication
? Minimum basic understanding of common American-English shorthand
vocabulary & abbreviations
? Multi-task with a clear calm mind ~ balance at least 3-5 complex projects
or workflows, including routine daily/weekly/monthly tasks; while keeping
an eye for constant updates via messaging or email (regarding any
pending questions & issues).
? Maintain digital financial records in a fast-paced environment
? Exceptional attention to details & good memorization skills ~ Reviewing &
analyzing production & logistic data provided for final invoices of each
Sales/Ops Team member and/or assigned Executive Assistant (including
internal costs, potential add’l fees required, etc)
? Excellent in math & comfortable with numbers ~ Detailed oriented enough
to process clients’ billings and variety of payment methods, plus
re-confirming on various online billing systems. Add’l data entry of internal
financial transactions onto appropriate databases (including losses,
discrepancies, etc). Able to create simple formulas for confirming
calculations & check for accuracy when there’s a discrepancy.
? Prioritize & adjust daily as needed ~ Ability to work effectively with minimal
supervision, while organizing a daily workload by priorities. Anticipate
future needs and deadlines, including keeping in mind when quarterly &
annual tax filing deadlines are approaching and review all present financial
records to assure that they are accurate.
? Critical Thinking & Be Proactive ~ come up with solutions & ideas by
thinking ‘out-of-the-box’ for different scenarios. Proactive approach to
problem-solving & handling repetitive scenarios based on previous
solutions provided by top management.
? Supervise & Delegate accounting-related administrative tasks ~ Work
closely and effectively with the Accounting Assistant and Junior
Bookkeeper to inform top management & CEO of various financial aspects.
? Team-oriented philosophy ~ Capacity to quickly learn organizational
structure & each Team members’ roles.
? Strong interpersonal & communication skills ~ preferably with superb office
professional written knowledge, and personalized communication skills to
work effectively with current Team members.
? Has work experiences of: Quickbooks, financial analysis, Data systems
entry & organization, Gmail management, products or production based
business environment.
? MUST HAVE Virtual Assistant AND financial/accounting related work
experiences (minimum 2 years, prefer 5+yrs if combined)
? Monday to Friday from PST 10:00am-7:00pm with maximum 1 additional
day on weekends. Daily schedule may vary depending on Accounting
Department’s routine closeouts or tax filings, and/or top management’s
work schedule. The expected working hours will be 9-12 hours per day, 5-6
days a week, 30-minute or 1-hour lunch/breakfast break.
? Can accommodate scheduled weekly training/coaching related sessions &
mandatory meetings, which may differ from the normal work hours.
? Has valid Microsoft Office & Adobe Reader applications
? Excellent knowledge of Quickbooks Online Version, including handling
various entities & specified coding for P/L reports
? Good knowledge of Google Drive/Docs/Sheets features, including editing
& sharing & data re-organization features
? Good knowledge of Gmail Workspace/Suite system & all related features,
including Google Group & Delegation
? Fast-learner on new softwares & applications
Required Equipments:
? Reliable computer (minimum of 12Gb RAM) with mouse, which can run &
operate at least 8+ apps with 5+ browser windows (5+tabs each) at the
same time
? Noise-cancellation headset with mouthpiece (minimum 10+hr talk time if
wireless)
? Additional computer or TV screen to effectively view information on various.
systems & complete necessary tasks
? Stable wired internet connection (minimum of 60/90Mbps), NOT pre-paid
wireless modem dependable on cellular network only
Desired Personal Qualities:
More important than qualifications – those are the personal qualities that we are
looking for in our team members!
1. Self-Starter & able to perform efficiently in a fast-paced & intense work
environment.
2. Can learn alone effectively & pro-actively complete tasks with accuracy,
after training & information provided by Team members, manager, or other
resources.
3. Open, honest and direct about personal needs, knowledge, abilities,
availability, interests, and future goals.
4. Loyal & caring for personal work space and other Team members.
5. Smart & capable of adjusting to sudden transitions & rapid-changing work
environment.
6. Understanding & acceptance of various work mode personalities,
especially under pressure or time-constraints.
7. Serious attitude ~ Wants to be taken seriously and can contribute
significantly to the workplace at the present & future.
What you’ll get:
? Work from home every day!
? Minimum 50+ hours per week!
? Paid Training & Self-study hours
? Potential monthly bonuses/rewards & yearly raises based on performance
(including a Christmas “13th Month” bonus)
? Payout every other Friday
? Paid Birthday & Personal Days off if earned
Major USA Holidays Off