Bookkeeper

We are looking for a Full-Time Virtual Bookkeeper to join our team!

Your Responsibilities:
• Communicate daily directly with onsite and remote Team members
• AR Process & Supervision – Clients’ Billing & Payments: include send out
approved invoices after double checking invoice details & cross
referencing across systems, tax/permit related forms, supervise
outstanding progress & reminder confirmations, review updated status on
all systems
• Communicate with clients for specified billing methods & figuring how to
accept payment on various systems
• Setup Chart of Accounts
• Reconcile bank statements
• Process Payroll

• AP Review & Supervision (including incoming bills, outgoing
payments, production final details/costs on various systems, etc.)
• AP/AR Process & Reports: Daily/Weekly/Monthly (including all information/files needed &
any internal losses related)
• AP/AR Process & Reports: Daily/Weekly/Monthly QuickBooks closeout
verifications for all invoices & payments (including complex bookkeeping of
losses & discrepancies for all entities)
• Assist in Accounting Department related QAs + Issues + clients’
communication
• Provide weekly updates & reports to department managers
• Answer & communicate any incoming Accounting Department calls and emails
• Organize files & retrieve information on our online filing system
• Data entry & retrieve information using Asana, Gmail, Google Drive/Sheets/Docs, etc.
• Attend necessary trainings and/or meetings

Job Requirements:

• QuickBooks (Online and Desktop versions) Certification, based on newest version if
possible
• Experience with Xero
• Excellent verbal & written English communication
• Multi-task with a clear calm mind ~ balance at least 3-5 complex projects
or workflows, including routine daily/weekly/monthly tasks; while keeping
an eye for constant updates via messaging or email (regarding any
pending questions & issues).
• Maintain digital financial records in a fast-paced environment
• Exceptional attention to details & good memorization skills
• Excellent in math & comfortable with numbers
• Detailed oriented
• Prioritize & adjust daily as needed ~ Ability to work effectively with minimal
supervision, while organizing a daily workload by priorities. Anticipate
future needs and deadlines, including keeping in mind when quarterly &
annual tax filing deadlines are approaching and review all present financial
records to assure that they are accurate.
• Critical Thinking & Be Proactive ~ come up with solutions & ideas by
thinking ‘out-of-the-box’ for different scenarios. Proactive approach to
problem-solving & handling repetitive scenarios based on previous
solutions provided by top management.

Team-oriented philosophy
• Strong interpersonal & communication skills
• Has work experiences of: QuickBooks, financial analysis, Data systems
entry & organization, Gmail management, products or production based
business environment.
• MUST HAVE Virtual Assistant AND financial/accounting related work
experiences (minimum 2 years, prefer 5+yrs if combined)
• Can accommodate scheduled weekly training/coaching related sessions &
mandatory meetings, which may differ from the normal work hours.
• Experience with Microsoft Office
• Excellent knowledge of QuickBooks Online and Desktop Version, including handling
various entities & specified coding for P/L reports
• Good knowledge of Google Drive/Docs/Sheets features, including editing
& sharing & data re-organization features
• Good knowledge of Gmail Workspace/Suite system & all related features,
including Google Group & Delegation
• Fast-learner on new software & applications

Required Equipment:
• Reliable computer (minimum of 12Gb RAM) with mouse, which can run &
operate at least 8+ apps with 5+ browser windows (5+tabs each) at the
same time
• Noise-cancellation headset with mouthpiece (minimum 10+hr talk time if
wireless)
• Additional computer or TV screen to effectively view information on various.
systems & complete necessary tasks
• Stable wired internet connection (minimum of 60/90Mbps), NOT pre-paid
wireless modem dependable on cellular network only

What you’ll get:

• At least 40 hours per week!
• Paid Training & Self-study hours
• Potential monthly bonuses/rewards & yearly raises based on performance
• Major USA Holidays Off

How to Apply:
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