Bookkeeper/Accounting Assistant

Job Description:

We are looking for a Bookkeeper/Accounting Assistant who will be responsible for analyzing clients’ bank/visa statements in Google Sheets spreadsheets and classifying those transactions into proper accounts while adhering to a strict format.

If you perform well during the probationary period (3-6 months), additional tasks may be added related to more advanced bookkeeping in XERO and more complex financial statement preparation. Lastly, new and better terms may be offered for high-performing self-managed employees, including a raise, a more flexible work schedule, and potentially more hours.

Description of the Perfect Candidate:

– Detail-oriented: the candidate should be able to produce error-free results (95%+ accuracy is expected).
– Disciplined: the candidate should be able to produce high-quality work following a schedule of deadlines
– Compliant: candidates should assume the role of an assistant and execute their job without challenging their supervisor.
– Work Space: the candidate should have a quiet work space suitable for work with a reliable internet connection.
– Adherence to Deadlines and Punctuality: Start and end work on time, and submit it on time.
– Reliable and Honest: work is monitored and is expected to be performed at a reasonable pace. Consistent underperformance will result in termination.
– Self-Managed: the candidate should be able to conduct research about any issues via Chat GPT or Google before contacting the supervisor for instructions/questions.
– Fast Learner: training will be provided once and not repeated. It is important to take notes for any future issues. Accounting materials and resources will be provided as well. The candidate will be encouraged to close any accounting knowledge gaps outside of work hours.

Educational Requirements:

– A Degree/Diploma in Accounting/Business is PREFERRED.
– Basic Financial Accounting knowledge is a MUST, e.g., how the system of debits and credits works, what an expense is, what a shareholder is, types of financial statements, etc.
– Advanced knowledge of Excel and Google Sheets is a MUST (knowing Pivot Table is an ADVANTAGE)
– Bookkeeping: certificates in QBO or XERO an ADVANTAGE
– Advanced education in other accounting fields, finance, math, and sciences is an ADVANTAGE

Tech Requirements:

– Google Suit Apps, including Google Sheets, Google Docs, Google Chat, Google Meet etc.
– Zoom
– High-Speed Internet
– Chat GPT
– A reliable and fast PC or laptop suitable for work

There are 2 rounds in the hiring process:

Round 1: 2 assignments in Google Sheets & Doc: one assignment will test your financial accounting knowledge (short case) and the other more important one will be a list of bank transactions from a client’s bank/visa statements where you will be required to classify those into the correct accounts from a chart of accounts that will be provided to you. If have taken learned basic financial accounting in university and are familiar with how journal entries (Dr., Cr.) work, you should do well.

Round 2: if you perform well in Round 1, we will set up a Google Meets/Zoom interview.

Please, reply to Click to view with your resume and by answering the following questions:
A. Assume a business corporation purchased a monthly Google Drive subscription for $50 for cash, what journal entry would you make as a bookkeeper to record that transaction?
B. Do you adhere to deadlines?
C. What is the first action that you take when you do not know something which prevents you from completing your tasks?
D. Have you taken financial accounting in university? If yes, what was your mark?
E. What is a shareholder?
F. What is a “due to shareholder” account in bookkeeping?
G. Have you used Chat GPT before?
H. From 1-10, how organized and detail-oriented person are you?
I. Do you have a quiet room suitable for work and a reliable internet connection?
J. What are your career goals?

Good luck!