Bookkeeper / Accounts Receivable Specialist

**Do not email your application to me. I receive too many emails and this will be looked at negatively if you email me**

We are a US-based startup accounting firm that serves small businesses. We are seeking someone to join our virtual team as a bookkeeper and accountant. You would be in charge of supporting the administrative & accounting operations of our biggest client. We have a handful of clients, but our largest client needs daily support as it relates to RFQ’s (quotes), invoices, purchase orders, and more.

Responsibilities/Tasks:
– Create RFQs, invoices, and purchase orders as needed via Excel
– Manages communication channels for our client (email, Slack, Asana)
– Extremely organized, can execute, keeps people on track, doesn’t miss deadlines
– Takes ownership of projects, deadlines, tasks needed
– Excellent communicator. Great with written and spoken English.
– Gives managers progress/status updates every day. Organizes and keeps track of all the deadlines/goals/action plans
– Completes bookkeeping on a monthly basis
– Reconciles outstanding accounts receivable and accounts payable frequently

Software: We use Quickbooks Online, Slack, Asana, & soon a CRM and AP/AR tool

Hours Expectation: 15-25 hours a week (3-5 hours/day), with expectations for hours to increase to full-time within a few months. It starts slow, but then you get more hours over time

Timezone: We operate regular USA work hours (8am-4pm USA Central Time Zone). Since you would work part-time, we need you to be available during our core hours around 9am-2pm Central Time Mon-Fri (USA Central Time Zone).

Qualifications:
– Degree in accounting
– At least 2 years of experience in bookkeeping or accounting
– Preferred: Quickbooks Online certifications (Quickbooks ProAdvisor)
– Understanding of accounting – financial statements, journal entries, bank reconciliations
– Experience with Accounts Receivable, Accounts Payable, Invoices
– Strong attention to detail and accuracy
– Good communication skills, both verbal and written in English
– Ability to work independently and meet deadlines

Work Environment: We are a young team of 5 accountants – we are energetic, intelligent, hardworking, caring, and believe in work/life balance…heavy on the life! We are a young, but professional work environment. You will be supported in your role because we truly care about our team members and won’t leave you in the dust. We are not micromanagers and will trust you as long as you meet your deadlines.

Please answer the 8 pre-screening questions below and provide a link to your resume.

8 Pre-Screening Questions:
1. Have you ever worked USA hours? If so, what was your schedule when working USA hours? What’s your ideal work schedule?
2. What’s your experience with Quickbooks Online? How many years have you been using Quickbooks?
3. What kind of companies have you done bookkeeping for? What were the sizes of those companies?
4. You’re allowed to have other jobs and side businesses, but please let us know so we’re aware. Do you have any other responsibilities? How many hours a week/day do your side responsibilities take? Can you manage this job and your other responsibilities?
5. How soon can you start?
6. What are your hourly salary expectations in USD? Please provide a range.
7. What’s your ideal work environment?
8. As a small business, it takes a lot to hire, onboard, and train our staff. We want to make sure we make the correct decision and that you are a team player who is organized, has attention to detail, and can execute. In your words, why should we hire you?