Bookkeeper/Admin

Bookkeeper/Admin Job Description

We are a very small family run business in North Carolina USA with only 2 current employees. We currently have two LLC’s and a Sole Proprietorship. The Sole Proprietorship will likely change to a third LLC. Most of the business runs through one LLC. The other LLC is a holding company and will have much fewer larger transactions. The third LLC will have minimal transactions as well.

After 10 years of various mediocre bookkeepers and now 9 years of doing our own bookkeeping, I am looking for a highly skilled Bookkeeper to maintain our financial records, including purchases, sales, receipts, payments and reconciliations. It will also include working closely with us to create and analyze financial reports. It will include filing quarterly and other tax returns including 940’s and North Carolina UC101’s. We have a CPA that does our annual tax return. Ultimately, the Bookkeeper’s responsibility is to accurately record all day-to-day financial transactions of our company.

In addition, they will handle other administrative duties, including things like tracking insurance certificates, filing digital files into DropBox, etc. Right now I am pretty sure this will be part-time but it could develop into a full-time position.

General Responsibilities
Record day to day financial transactions and complete the posting process
Verify that transactions are recorded in the correct cost codes, suppliers ledger, customer ledger and general ledger
Bring the books to the trial balance stage
Perform partial checks of the posting process
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Balances subsidiary accounts by reconciling entries
Enter data, maintain records and financial statements
Process accounts receivable/payable in a timely manner
Prepares financial reports by collecting, analyzing, and summarizing account information and trends
If you reply with a generic greeting that shows you did not read anything, I will automatically delete your application
Maintain a log and track subcontractor W-9’s and insurance certificates
Prepare 1099’s and W-2’s to be sent out
Maintains historical records by electronically filing documents
A variety of other bookkeeping activities and administrative duties

Requirements
Extreme degree of confidentiality and trust
Proven bookkeeping experience
Solid understanding of basic bookkeeping and accounting payable/receivable principles
Proven ability to calculate, post and manage accounting figures and financial records
If you have less than 1 year of bookkeeping experience, I will automatically delete your application
Data entry skills along with a knack for numbers
Hands-on experience with spreadsheets and other software
High proficiency in English
High proficiency in MS Office or Google Docs
High proficiency in DropBox and Google Drive
High degree of accuracy and attention to detail
If you reply with a bunch of misspelled words or really bad grammar which shows a really weak grasp on English, I will automatically delete your application
Strong QuickBooks Online knowledge
Preference given to Quickbooks Pro Advisor Certification
Preference given to individual with BS degree in Finance, Accounting or Business Administration

Thank you for taking the time to read everything and for applying.