Bookkeeper & Executive Assistant

VSL ADZ is a leading video agency for direct response, specializing in the health and wellness niche.

Our company produces some of the top VSLs in direct response, with over 4,000 video assets created and over $700M generated in sales through our video assets. We’ve been producing high quality videos since 2009.

The Bookkeeper & Executive Assistant is a key support position for VSL ADZ.

You will be responsible for managing the books and reporting across the company, including income tracking and weekly reporting, monthly payroll, account reconciliation and management of tax-related duties (we do have a CPA that manages annual tax filings for the company).

You will also intimately support Chris Encarnacion, our CEOwith duties related to coordinating appointments (to involve calling and coordinating with US-based companies), managing his calendar, coordinating home support (cleaners, meals, coordinating with vendors, etc) and coordinating communication to keep a lot of plates spinning in the air!

In this role, you must be a dependable team member who is committed to serving both the company, our clients, and our executive staff. You will be privy to confidential information about our finances and our team, and we will be relying on you to look out for the best interests of our financial health.

The ideal candidate will have a strong background in accounting and Quickbooks, managing all phases of accounting (AR, AP, General Ledger, P&L, Balance Sheet, etc) using GAAP (Generally-Accepted Accounting Procedures). Experience with US tax accounting is a huge plus.

You must have a meticulous eye for detail, spreadsheets, and accuracy. Getting the details right is your passion!

Job responsibilities include:
** Reviewing and reconciling bank and credit card accounts, processing payments to external partners and maintaining updated records of invoices and receipts
** Track incoming payments from affiliate marketing and various income channels
** Manage payment obligations to suppliers, customers and third-party vendors
** Reconcile financial statements monthly and maintain monthly reporting around tax write-offs and documentation
** Manage invoicing and collections
** Identify and address account discrepancies
** Report on the status of accounts payable and receivable
** Monitoring accounts for fraudulent activity
** Manage Quickbooks and related spreadsheets to help monitor the health of the business overall
** Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management
** Maintain the CEO’s calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones.
** Manage, coordinate, and arrange travel-related activities, including hotel booking, transportation, and meal coordination
Read emails and prepare outgoing mail or correspondence

Experience includes:
** Proven work experience as an Accountant or similar role
** 5+ years of combined experience in Finance, Accounting or relevant field, including a 4-year university degree
** Hands-on experience with Quickbooks
** Good knowledge of bookkeeping procedures and debt collection regulations
** Advanced experience in Excel and data management for reports, budgeting, etc.

Tech Requirements:
** Computer – at least i5 or equivalent with 8gb RAM
** Internet Speed – At least 50 MBPS Download speed

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Work Type: Full-Time position
Work schedule: Monday – Friday, 3PM – 11pm CST // 5AM – 1PM PH Time
Salary Range: Php 25,000 – Php 50,000 monthly, DOE.
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APPLICATION INSTRUCTIONS

If this position is interesting to you, please apply:

1) Join our community: Click to view/opportunities

2) Please send an email to Click to view with the Subject: I am applying for VSL-ADZ :: Bookkeeper & Executive Assistant.

3) In the body of the email, the first sentence should be: I am applying for VSL-ADZ :: Bookkeeper & Executive Assistant

4) Then, please share a couple of paragraphs describing why you’d be good for this position, and

5) Please provide a link to your resume and portfolio (don’t skip this step or we will not accept your application!).

6) Please also include your mobile phone number (we like to text). Thank you!