BOOKKEEPING – ADMINISTRATIVE ASSISTANT

FabCab, founded by master craftsman Donald Sanchez and Jerry Rodriguez in 2015, is a symbol of their unwavering dedication to time and quality in the world of woodworking. Since its establishment, FabCab has become synonymous with precision, artistry, and excellence in bespoke woodwork.

We are not a revolving door company – many of our employees have been with us for over several years, and we take pride of our culture.

The ideal candidate will have excellent bookkeeping (specifically using QuickBooks Online). We are looking for an honest, capable, responsible, flexible, organized and detail-oriented person to work from home but during Eastern Standard hours. We have a close “family type” atmosphere here. Must be a team player and willing to volunteer to help others. We are looking for someone who can quickly learn our ways so that they might be able to bring a fresh perspective on our existing practices and procedures to help us be more productive and move forward.

Bookkeeping Responsibilities:
* Bookkeeping & basic accounting in QuickBooks Online
* Accounts Payable & Receivable
* General Ledger accounting
* Payroll & payroll taxes
* Quarterly and year-end employment taxes
* Manage in QB vendor entry and accounts payable / accounts receivable.
* Monthly Bank Reconciliations
* Research and resolution of issues
* Collect all incoming receipts for credit card use and payment authorization.
* Maintain communication with other company departments and outside vendors.

Responsibilities for Administrative Assistant
* Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
* Manage office supplies inventory and place orders as necessary.
* Assist Executive Assistant and Event Planner on a per event basis
* Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Must know how to use Zapier

1. **Client Onboarding and Offboarding**:

2. **Email Management**: Set up Zaps to categorize, archive, or forward specific emails based on criteria such as sender, subject, or content.

3. **Form Submission Processing**: When users submit forms on your website, have Zapier automate the distribution of data to relevant teams or databases.

4. **Task and Project Management**: Integrate task and project management tools to automatically create tasks or projects when certain conditions are met, like receiving a new client request.

5. **Lead Management**: Automatically add new leads from web forms, emails, or CRM systems into your lead management system and trigger follow-up actions.

6. **Social Media Posting**: Schedule and automate social media posts, monitor brand mentions, and engage with followers across various social platforms. This will be when not busy.

7. **Customer Support and Ticketing**: Create support tickets or trigger alerts based on customer inquiries or issues submitted through various channels.

Skills/Qualifications:
* Honesty and strong work ethic
* Team player who can adapt to our process & can work independently.
* Ability to prioritize, work quickly, and manage multiple responsibilities.
* Strong verbal and written communication skills
* Strong attention to detail and accuracy
* QuickBooks Certified/Word/Excel/Access/Outlook/Teams/Google Drive
* A to Z office skills
* Comfortable with repetitive tasks
* Basic Graphic Design experience a Major plus (preferable but not necessary)

WORK EXPERIENCES:
* Two plus (2) years’ experience with accounts payable, accounts receivable, and general ledger using QuickBooks Online.
* Two (2) years of administrative experience.

Job Type: Full-time

Schedule:
* Monday to Friday

Experience:
* Bookkeeping: 2 years (Required)
* Graphic design: 1 year (Preferred)
* Administrative: 2 year (Required)
* QuickBooks: 2 years (Required)

Thank you for taking the time to read this. In order to be interviewed, you must answer these 2 questions first

When interviewing candidates for the positions of bookkeeper and admin assistant, there are several important questions to ask. However, two of the most crucial questions are:

1. **Can you describe your relevant experience and skills?**:

2. **How do you prioritize and manage your workload?**: