Bookkeeping/Virtual Assistant

Job Description:
We are seeking a proficient Virtual Assistant with expertise in financial management and administrative support, particularly in government contracting environments. As a Virtual Assistant, you will play a pivotal role in overseeing financial tasks, tracking expenses, managing incoming funds, handling bills, preparing tax documentation, and providing administrative assistance in compliance with government contracting regulations.

Responsibilities:

Financial Management:
– Track and manage all financial transactions, including expenses, revenues, and incoming funds.
– Conduct regular audits of financial records to ensure accuracy and compliance.
– Prepare financial reports and summaries as required.
Expense Tracking:
– Monitor and categorize expenses accurately.
– Maintain detailed records of all expenditures and reimbursements.
– Implement strategies to optimize spending and reduce costs where possible.
Billing and Invoicing:
– Generate and send invoices to clients or government agencies in a timely manner.
– Follow up on outstanding payments and resolve any billing discrepancies.
Tax Preparation and Documentation:
– Prepare tax documentation, including income statements, expense reports, and receipts.
– Ensure compliance with relevant tax laws and regulations.
– Coordinate with tax professionals as needed for filing tax returns.
Administrative Support for Government Contracting:
– Assist in the preparation and submission of government contract proposals.
– Maintain accurate records of contract documents, including agreements, amendments, and correspondence.
– Support compliance with government contracting regulations and requirements.
General Administrative Tasks:
– Manage email correspondence, calendar scheduling, and appointment setting.
– Coordinate travel arrangements and accommodations.
– Provide administrative support as needed to ensure efficient operations.

Requirements:
– Proven experience as a Virtual Assistant or similar role, with a focus on finance and administrative support.
– Proficiency in financial management software and tools (e.g., QuickBooks, Xero).
– Strong understanding of tax preparation and documentation processes.
– Familiarity with government contracting regulations and compliance requirements.
– Excellent organizational skills and attention to detail.
– Ability to multitask and prioritize tasks effectively in a fast-paced environment.
– Excellent communication skills, both written and verbal.
– Proficiency in Microsoft Office suite and Google Workspace.
– Bachelor’s degree in Finance, Accounting, Business Administration, or relevant field (preferred).

If you possess the required skills and experience and are eager to take on a challenging yet rewarding role as a Virtual Assistant specializing in finance and administrative support for government contracting, we encourage you to apply.