Business Operations Assistant

I am looking for an experienced Business Operations Assistant to join a growing Marketing team in the US. This teammate will assist in managing administrative tasks for the organization to support operationalizing the client workflow.

The Benefits
Work From Home
Attendance, Performance, and Referral Bonuses
Paid Holidays and Time Offs
Health Insurance Card

MUST-HAVES:
3+ years experience with G Suite a must-have
2+ years as an EA, Biz Ops Assistant, or supporting a Project Manager is a must-have.
1+ years experience w/ ClickUp or similar project mgt. tool
Availability to work Monday – Friday, 9 am – 6 pm EST
Intermediate Excel or Google Sheets experience
Experience with Slack or similar communication tools

CORE TASKS:
Data entry and pulling reports from Central Reach or other tools/platforms – client to provide training on Central Reach platform and with tasks.
Conduct daily audits to ensure compliance with current protocols and procedures.
Conduct database maintenance checks.
Gather data from system reports to consolidate for overall system reporting.
Assisting with handling/populating client information with accuracy
Calendar management and meetings booking/coordination (i.e. booking meetings, Zoom calls, appointments, etc.)
Assist with the preparation/distribution of internal communications and critical updates.
Organizing projects in project mgt. tool (i.e tag in stakeholders that are involved, request additional info if it’s lacking, prioritize against other stakeholders, etc.)
Note-taking, documentation and organization of digital files.
Ad hoc administrative work – client to provide templates and training (as/if needed)

NICE-TO-HAVES:
Preference for repeatable tasks (i.e. prefer the consistency and stability of rote work)
Familiarity with Central Reach or similar practice management software
Experience handling medical records or other sensitive information???????.

GROW INTO:
Document processes and develop playbooks to support operationalizing of the client journey workflow.
Ability to take minute/meeting notes in real-time during meetings in order to share key insights with the team post-meeting.

Please answer these questions when applying for the role.

Do you have 3+ years of experience with G Suite?
Do you have 2+ years as an EA, Business Ops Assistant, or supporting a Project Manager?
Do you have 1+ years’ experience w/ ClickUp or similar project mgt. tool?
Are you available to work Monday – Friday, 9 am – 6 pm EST?
Do you have intermediate Excel or Google Sheets experience?
Do you have experience with Slack or similar communication tools?

Please send your answers along with your updated resume.