C Level Executive Admin Assistant

Executive Assistant Job Description

Executive Assistant responsibilities include responding to emails, making travel and meeting arrangements, preparing and sending reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Objectives of this Role
Act as support and a point of contact in all matters relating to admin concerns and needs
Build and strengthen client relationships to achieve long-term partnerships
Maintain accurate client & admin records, keeping track of any contract updates and renewals
Develop a thorough understanding of our products and service offerings to better integrate processes between departments
Daily and Weekly Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence, Slack messages
Assist in the preparation of regularly scheduled reports
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Assist with client onboarding and offboarding
Schedule and send updates and reports
Schedule and send reminders
Book travel arrangements
Provide general support
Liaise with Operations & Admin teams to handle requests and queries

Skills and Qualifications
Ability to multitask and juggle several responsibilities simultaneously
Strong written and verbal communication skills
Good attention to detail and organizational skills
Preferred Qualifications
Proven track record of meeting or exceeding quotas and receiving positive customer feedback
Internship or professional experience in a sales or customer service role
Proficiency with business software, including Clickup, Slack, Google Suite
We’ve created a space where high-achievers can succeed, but are also safe to fail. We’re always learning how to make AO2 the best place to work for all of us, and not just another agency. We seek amazing people that offer different perspectives and bring additional skills to our team. If you’re looking to contribute in a big way toward building the best agency on the planet, we’d love to hear from you!