C-Suite Tech VA

Title: Technical Virtual Assistant for C-Suite Executive – HubSpot and Project Management Expertise

Location: Remote

About Us:
We are a pioneering startup focused on transforming urban mobility across key cities in the Philippines. Our mission is to enhance daily commuting through innovative, technology-driven solutions. We’re looking for a highly skilled Technical Virtual Assistant to support our C-suite executive and project lead, offering a unique opportunity to contribute to a project with significant social impact.

Role Overview:
As a Tech VA, you will be the technical backbone for our executive team, managing our HubSpot CRM access, coordinating tech-related tasks, setting up meetings and groups on Microsoft Teams, managing tasks on Trello, and ensuring seamless communication across platforms. Including Power bI data visualizations for the C-Suite. Your role is critical in enabling our leadership to maximize their use of digital tools without getting bogged down by the operational details.

Responsibilities:
• Manage and optimize HubSpot CRM access and usage for the executive team.
• Execute technical tasks including data retrieval, updating the knowledge base, and integrating new tools or services.
• Schedule and manage meetings, including setting up groups on Microsoft Teams and organizing agendas.
• Oversee project management tasks on Trello, ensuring tasks are up-to-date and properly assigned.
• Prepare and deliver regular reports via email and WhatsApp, highlighting key information and progress updates for quick executive review.
• Serve as the point of contact for any technical inquiries or issues, providing swift and effective resolutions.
– Act as the “seat” on Power bI, Hubspot CRM/Marketing/operations, Trello, Teams so that the C-suite can have a real time automation standard update.
– Take instructions from C-Suite in relation to creating in-house courses, update knowledge base with documentation provided by c-suite and wider team.
– Be proficient in the usage of technology to present the current status across all tools used by the organization.

Requirements:
• Proven experience as a Technical Virtual Assistant or similar role, with a strong background in CRM management, preferably HubSpot.
• Expertise in using project management tools such as Trello and communication platforms like Microsoft Teams.
• Ability to create and interpret reports, with experience in delivering concise updates across various communication channels including email and WhatsApp.
• Exceptional organizational skills and the ability to manage multiple tasks seamlessly.
• Tech-savvy, with a quick learning curve for new tools and technologies.
• Excellent communication skills, with proficiency in English.
• Availability to respond in real-time or within agreed-upon hours for quick task execution.

What We Offer:
The opportunity to be part of a project with a significant impact on urban mobility.
A dynamic and supportive work environment with a focus on growth and innovation.
Competitive remuneration and flexible working hours.

How to Apply:
Please send your resume, a brief cover letter explaining your experience with HubSpot and project management tools, and any relevant certifications to [Your Email Address]. Include “Tech VA Application – [Your Name]” in the subject line.

We look forward to discovering how you can contribute to our team’s success and help streamline our executive operations.