CEO Executive Assistant/Office Manager

About the Position:
We are seeking a highly organized and proactive Virtual Assistant and Office Manager to support our dynamic CEO. This role is pivotal in ensuring the smooth operation of both the executive’s schedule and the broader organizational activities. The ideal candidate will be adept at creating and managing systems for tracking communications across various platforms, including emails, texts, and calls, as well as meticulously managing calendars to optimize the CEO’s time. This position extends beyond traditional administrative tasks to include event planning, travel arrangements, and specific property management responsibilities related to a rental company. The role demands a high level of proficiency in QuickBooks for daily accounting tasks, and familiarity with payroll processes is highly desirable. The candidate must possess exceptional spoken and written English skills to effectively communicate and maintain professional standards in all forms of correspondence.

Key Responsibilities:

Develop and maintain a comprehensive system for tracking and organizing emails, texts, calls, and calendar entries to ensure efficient time management and accessibility for the CEO.
Assist in planning and coordinating events, including logistics, attendee management, and on-the-day support to ensure successful execution.
Manage all aspects of travel arrangements, including flights, accommodations, and itineraries, ensuring a seamless experience for the CEO.
Undertake property management tasks for a portfolio of rental properties, including sending payment and text reminders to tenants, liaising with maintenance personnel, and addressing tenant inquiries promptly.
Manage daily accounting activities using QuickBooks, including invoice processing, expense tracking, and financial reporting to support decision-making.
Assist with payroll functions, ensuring accurate and timely processing of payments, and compliance with relevant laws and regulations.
Serve as the first point of contact for the CEO, handling inquiries and requests efficiently to ensure timely responses and resolutions.
Qualifications:

Proven experience as a Virtual Assistant, Office Manager, or similar role, preferably supporting C-level executives.
Strong proficiency in QuickBooks and experience with financial management and accounting tasks.
Experience in property management and familiarity with the associated administrative tasks.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
Outstanding spoken and written English skills, with a keen eye for detail in all forms of communication.
Advanced proficiency in Microsoft Office Suite and experience with calendar management tools.
Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
Familiarity with payroll processes is considered a significant advantage.
What We Offer:

A fully remote position offering flexibility and the opportunity to work from anywhere.
A supportive and dynamic work environment where your contributions are valued and encouraged.
Opportunities for professional development and growth within the organization.
Competitive compensation package commensurate with experience and qualifications.
How to Apply:
Submit a video response to the following questions:
1) Describe how you helped other CEOs manage their email, calendars and projects.
2) Describe how you would rate your current skill level using QuickBooks and what tasks you feel proficient in.
3) This is a full-time position. Tell us about what you are looking for and when you are available to start.