Communication Assistant

As a Communications /Administrative Assistant, you will play a crucial role in supporting our team by managing administrative tasks, ensuring document accuracy, and providing essential assistance. Your attention to detail, organizational skills, and ability to work independently will contribute to our operational excellence.

Key Responsibilities:

Document Preparation and Organization:
* Assist in preparing and organizing various documents, including contracts, agreements, and other correspondence.
* Maintain a meticulous filing system for all documents, contracts, reports, data sheets, resources, and communications.
* Collaboration and Operations / Transactions Support:
* Collaborate closely with the sales team to draft, deliver, and file collaboration contracts and agreements.

Administrative Support:
* Schedule meetings, manage calendars, and handle travel arrangements.
* Perform data entry, transcription, and report writing.
* Manage team-related tasks efficiently.
* Gmail (Email) Management, email labeling. Draft, send and organize.
* Strong organizational and administrative abilities with a keen eye for detail and accuracy.

Independence and Initiative:
* Demonstrated ability to take initiative and work independently.
* Careful adherence to instructions for team tasks.

Confidentiality and Communication:
* Handle confidential information discreetly and professionally.
* Excellent communication and interpersonal skills.

Non negotiable Requirements:
* Language Skills: C2 proficiency level – Fluent in English, especially in written communication.
* Superior email mailbox management. labeling, Filtering, clears all emails by the end of the shift.
* Minimum 3 years Experience in an executive assistant role.
* Digital fluency in tools such as Slack,, Google Drive, Calendly, Loom, Google Sheets,
* Added plus on Canva, Notion, and Asana (other project management tools.
* Automation skills for streamlining workflows.

About Empower Transaction Management:
We are the team that solves the Admin equation of Residential Real Estate. The Empower team realized that the majority of Realtors enjoy working with clients to help them buy and sell properties while they are not fond of doing paperwork. With this in mind, we created Empower Transaction Management. We save Realtors time during the contract to close and listing processes so they can focus on building relationships and increasing sales. With our state-of-the-art processes, we are to give Realtors a team to help them win listings and wow clients. Our team has helped increase Realtor production from 3 to 10 times within a 12-month period of time. Having a powerful team like Empower behind you also helps increase repeat and referral business by 300 percent within the first year.

TO APPLY:
1. Respond to this post and send a link to your Resume/CV (Dropbox/Gdrive is fine)
2. Send a link with a short intro video of your qualifications (2-3mins)
3. if you meet all the non negotiable requirements put “Empower Superstar EA” in the subject line

**Applications with incomplete requirements will NOT be entertained**
*If you are managing a team of VAs and just going to outsource this job to your people, please DO NOT apply.
*If you are already working full-time with a client, and just looking to earn more, please DO NOT apply.
*Only short-listed candidates will be contacted.

Goodluck and talk soon!