Construction Admin + Operations Virtual Assistant

We are a U.S.-based construction firm seeking a long-term Admin + Operations Virtual Assistant with perfect English without a foreign accent (or subtle) and who matches our culture of high productivity, and accountability.

You must have a minimum of 3 years of Construction Experience to apply.

Want to stand out? Send a video summarizing your work experience and how it’s relevant for this role and also why you’d be a great fit. Please also include your resume.

Here are some of the tasks that you will be required to perform:

RECEPTIONIST
Answering and redirecting incoming phone calls
Follow-Up Emails to Clients and Subcontractors, 24 hours Following Appt confirmation
Daily Call Log + Status Report
Monitor Calendly + Calendar Appointment Tracking

DATA ENTRY
Electronic Document Management: Contracts/Proposals + Insurance + Lien Waivers + License + Invoice Verification + W9 + Workers Comp
Contractor + Freshsales : Lead + Subcontractor Data Entry

OUTREACH
Prospect Outreach + Follow-Up (Calls and emails)

ADMIN
Organizational Filing

ADDITIONAL RESPONSIBILITIES
Communicating with the team to ensure meeting the timelines
Creating and updating the company’s Standard Operating Procedures

REQUIREMENTS:
*Bachelor’s Degree
*Minimum of 3 years of “virtual” Construction roles
*Tech-savvy and familiar with Project Management Software
*Minimum high-speed internet connection of 50 MBPS
*Relatively new computer with a minimum memory of 8 GB of RAM and processor speed to perform efficiently
* Good quality headset
*Non-distracting homework environment

QUALIFICATIONS:
*Exceptional work ethic, attention to detail, and good at managing timelines
*Tech savvy and able to learn new programs quickly
*Have a high-level accuracy with documents
*Exceptional communications skills both verbal and written
*Strong project management skills
*Self-starter with the ability to work independently

We also use the following Software
Freshsales
Contractor Foreman
Calendly
Monday
G-Suite

Please provide your qualifications for this role and we will contact you if you are selected for an interview.