Construction VA

Job Title
Title: Construction VA (8 am – 5 pm PST)
Position: Full-time, Remote

Schedule
1 Shift is Available
8am to 5pm PST – San Francisco, US Time

Job Description

We’re offering an exciting opportunity for a virtual assistant to transition into the role of executive assistant within a reputable general contracting firm located in the vibrant San Francisco Bay Area of California, United States. Our company focuses on comprehensive renovations of single-family homes and maintains a skilled in-house team.

Renowned for our commitment to excellence in residential construction projects, we take pride in delivering top-tier craftsmanship and unparalleled client satisfaction. As we continue to grow, we’re in search of a committed and dependable Virtual Assistant to join our dynamic team.

Initially, the position will be part-time for a week or two during training, swiftly transitioning into a full-time role as responsibilities increase.

Responsibilities include:
Communicate fluently in Spanish, both written and verbal.
Professionally handle phone calls and emails.
Perform administrative tasks such as scheduling appointments, managing calendars, and organizing documents.
Generate and send invoices to clients, and assist with bookkeeping tasks.
Source materials from supply stores and coordinate deliveries.
Research various topics as assigned.
Assist with miscellaneous tasks as needed to support the owner and the team.

Bookkeeping
Update draw sheet/schedule
Generating invoices for completed projects, tracking payments, and managing accounts receivable.
Expense Tracking: Recording and categorizing business expenses, reconciling credit card statements, and preparing expense reports for reimbursement.

Project Management
Scheduling meetings, site visits, and appointments for the contractor, and sending reminders as necessary.
Update Schedule and Gantt Chart in PM Software
Entering project-related data into spreadsheets or project management software, such as budgets, expenses, and timelines.
Find and call subcontractors for bids/quotes
Researching and contacting suppliers to obtain quotes for construction materials, negotiating prices, and coordinating deliveries.
Conducting online research on construction techniques, building codes, zoning regulations, and other relevant topics to support decision-making and project planning.
Permit Management: Assisting with the application and renewal process for building permits, zoning permits, and other necessary approvals.

Admin
Respond to client inquiries, schedule appointments, and forward important messages to the contractor.
Organize all documents, photos/videos, building dept paperwork, and plans
Send out contracts via Docusign for signatures
Review contracts and invoices
Create and organize the scope of work
Assist with paperwork, filing permits, updating contact lists, and performing other administrative duties to keep the contractor’s business running smoothly.

-Required Skills & Other Requirements
Project Management
Bookkeeping
Administrative skills
Typing Speed: 60 WPM
Fast Internet
Fast Computer

How to apply:
Send the following to Click to view
*Resume
*Audio: Please record yourself on your phone and let us know who you are and why we should hire you. Put the recording in a Dropbox link or something similar and send it to our email.

Subject line on the email: “[Job position] – (Last name, first name)

When applying for this job position, please let me know who the Prime Minister of London is at the END of the email.

Healthcare options (after 1 year)
13th-month pay (after 1 year)

Type of Employment: Full-time
ID Proof: 60

Keywords: Bookkeeping Property Management Construction Executive Virtual Assistant