Contract Administrator – Engineering/Architecture – Remote (Ph)

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JOB BRIEF 

We are looking for a highly organised, detail-oriented individual with excellent communication and skills as an Contracts Administrator to join our disruptive company.

Quantum is a new type of company that has combined technology and expertise to allow Construction Subcontractors to get access to top-level contractual expertise at an affordable price point.

We have been a finalist in the Telstra Best of Business for Innovation and also Outstanding Growth categories as well as winning awards in Business News Australia, CEO Magazine and RISE Businesses awards.

This is a long-term opportunity with our rapidly expanding company, offering significant prospects for career advancement based on performance

While this is advertised as a “remote” or a “work from home” role. We need to be clear that we consider the role as a traditional “office role”, except you happen to be able to work from your home.

We offer flexibility in the role but if you are looking for a work-from-home role where you can go missing for parts of the day unannounced or work an additional job during your work hours, this role is not for you.

THE PROBLEM YOUR ROLE IS SOLVING 

Ensure contractual compliance
Identify and manage risks, implement risk management strategies, monitor client performance, and address issues
Facilitate Extension of Time (EOT) and Variation approvals

EXPECTATIONS OF THE ROLE 

Complete 2-4 tasks daily based on complexity: 1 contract review, 1 final contract/departure review, and/or 1-2 post-award services
2 days turnaround with high quality
Build strong relationships with Contracts Manager and Service Delivery team
Exemplify our core values and culture
Demonstrated commitment to participating in training sessions, including those offering potential career advancement solely based on performance
Flexibility in working hours as the role evolves, including occasional late-in and late-out requirements

RESPONSIBILITIES & REPORTING 

Report to the Contracts Manager
Collaborate with the Senior Contracts Administrator to align contracts with client principles/industry standards Review and negotiate clients’ contracts Document and track all assigned tasks
Identify process improvements and propose solutions
Prepare contractual notices and correspondence, including requests for Extension of Time (EOT) and Variation claims
Communicate confidently with clients via email or other platform
Manage multiple tasks, handle requests from multiple clients, and stay organized
Work independently with minimal supervision
Actively participate in regular meetings, training sessions, and seize opportunities for career development with enthusiasm

SUCCESS IN THIS ROLE LOOKS LIKE

Consistently completing 2-4 tasks daily
Meeting a minimum 2-day turnaround time
Participating in and completing live training sessions
Manage the administrative aspects of contracts, including record-keeping, documentation, and communication with relevant clients
Provide prompt responses to communication on the Slack platform
Adapting to urgent tasks as required
Embody our core values and culture in your work approach

At Quantum, everyone is expected to embody our CORE VALUES and CULTURE as listed below:

CORE VALUES

Constant Improvement
Radical Transparency, Honesty & Ownership
Over – Delivery
Courage

CULTURE

We like mistakes. Mistakes mean we improve.
We blame the process, not the person.
We don’t lie or dodge issues that we know are our mistakes. We take ownership & quickly fix what went wrong in the process.
We take radical ownership of our role in the business and everything below it. (Think “it’s always my responsibility”)
We know that success is by repeating successful actions and relishing in the boring work because we know others won’t.
Our superpower is that we take action quickly – Speed is King
Our families and personal goals are important to Quantum.
We know that it is “EVERYONE’s” responsibility to improve Quantum.
If we have any problem – we speak up without fear of reprise – everyone has a voice.
We are accomplishment-oriented, not activity oriented. Activity doesn’t equal accomplishment.
Default time for completion is the end of the day unless stated otherwise
Better, More, New
Ready, Fire, Aim
Accelerated Failure
Critical feedback is cherished
No Bugs Under Rocks
We make decisions based on data not emotions

This role may not be suitable for everyone. We seek a person who is committed to contributing to the team effort in building something together and understands that the success of the company benefits all team members.

We will interview shortlisted candidates via Zoom.