Contract Administrator – Engineering/Architecture – Remote (Ph)

JOB BRIEF

We are looking for a highly motivated Contracts Administrator to join our team.

This is a long-term opportunity with our rapidly expanding company, offering many chances for growth and advancement.

We are based in Perth, Western Australia so the time zone will be the same.

THE PROBLEM YOUR ROLE IS SOLVING

Ensure contractual compliance
Identify and manage risks, implement risk management strategies, monitor client performance, and address issues
Increase EOTs and Variation approvals

EXPECTATIONS OF THE ROLE

Complete 2-4 tasks daily: 1 contract review, 1 final contract/departure review, and 1-2 post-award services
2 days turnaround with high quality
Build strong relationships with Contract Manager and Service Delivery team
Grow team of dedicated Contract Admins
Exemplify our core values and culture

RESPONSIBILITIES & REPORTING

Review and negotiate client contracts
Collaborate with the Contracts Manager to align contracts with client principles/industry standards
Document and track all assigned contracts
Identify process improvements and propose solutions
Prepare EOT and Variation claims
Communicate confidently with clients via email
Manage multiple tasks, handle requests from multiple clients, and stay organized
Work independently with minimal supervision
Attend team meetings and report to the Contracts Manager

SUCCESS IN THIS ROLE LOOKS LIKE

Master our processes and systems, quickly

Participate in live training sessions for a minimum of two weeks
Provide timely turnaround on tasks, and meet deadlines as required
Manage the administrative aspects of contracts, including record-keeping, documentation, and communication with relevant clients
Provide prompt responses to communication on the Slack platform
Ability to do urgent tasks when required
Embody our core values and culture in your work approach
Speak up for help or to report issues.
Acknowledge your weaknesses and propose solutions.

At Quantum, everyone is expected to embody our CORE VALUES and CULTURE as listed below:

CORE VALUES

Constant Improvement
Radical Transparency, Honesty & Ownership
Over – Delivery
Courage

CULTURE

We like mistakes. Mistakes mean we improve.
We blame the process, not the person.
We don’t lie or dodge issues that we know are our mistakes. We take ownership & quickly fix what went wrong in the process.
We take radical ownership of our role in the business and everything below it. (Think “it’s always my responsibility”)
We know that success is by repeating successful actions and relishing in the boring work because we know others won’t.
Our superpower is that we take action quickly – Speed is King
Our families and personal goals are important to Quantum.
We know that it is “EVERYONE’s” responsibility to improve Quantum.
If we have any problem – we speak up without fear of reprise – everyone has a voice.
We are accomplishment oriented not activity oriented. Activity doesn’t equal accomplishment.
Default time for completion is the end of the day unless stated otherwise
Better, More, New
Ready, Fire, Aim
Accelerated Failure
Critical feedback is cherished

This role may not be suitable for everyone. We seek a person who is committed to contributing to the team effort in building something together and understands that the success of the company benefits all team members.