Data Entry Specialist

We are seeking a dedicated and detail-oriented Data Entry Specialist to join our growing firm at Dabbah, Haddad & Suleiman, APC. The primary responsibility of this role is to efficiently process a variety of legal documents, including medical reports, correspondence, subpoena records, and more. The Data entry specialist will play a crucial role in maintaining the accuracy and organization of our case management system. Candidates with adept computer skills and a natural passion for technology are ideal for this job. This position offers the opportunity for growth into a Legal Secretary role, providing a fulfilling career path for the right candidate.

Details:
$7/hr
Full-time
Monday – Friday
8AM – 5PM (PST)*
*Candidate MUST be able available to work during hours of operation.

[Role and Responsibilities]

Data Entry and Document Processing:

– Accurately Input data from legal documents into our case management system.
– Organize, categorize, and maintain digital files to ensure easy searchability.
– Conduct preflight checks to analyze PDFs and ensure precise page width sizing.
– Convert Word and TIFF files to PDF format when necessary.
– Reduce size of large videos to meet upload requirements by performing file compression.
– Export images from Dicom software.

Attention to Detail:

– Maintain meticulous attention to detail when entering information, ensuring data accuracy.
– Detect and prevent errors in data entry and document processing.
– Correcting any errors found in formatting, etc.

Efficiency and Time Management:

– Handle high volumes of data entry tasks efficiently and meet established deadlines.
– Prioritize tasks based on urgency and importance.

Software Proficiency:

– Demonstrate a strong understanding of computer software, online tools and SaaS services
(eg: Adobe Acrobat, Fox-it PDF, Microsoft Office, Handbrake, Dropbox, Monday, etc).

Qualifications:

– Previous experience in data entry, document processing, or related roles preferred.
– Proficiency in computers and computer software.
– Strong typing skills with a high level of accuracy.
– Self-reliant with a demonstrated ability to problem-solve.
– Exceptional attention to detail and organization.
– C2-level English proficiency.
– Excellent communication and time management skills.
– Ability to adapt to changing priorities and handle multiple tasks effectively.
– Aptitude for excelling in demanding environments and remaining composed when faced with challenges.
– Experience with Casefriend and Edexis a big plus.

Confidentiality:

The Data Entry Specialist must adhere to strict confidentiality guidelines when handling legal documents and client information.

In an effort to reduce spam, please insert the word ‘Gavel’ into your application to be considered for the role.