Are you someone who exhibits a genuine love for work and is keen on details? We’re on the hunt for an exceptional Executive Assistant/Integrator to join our dynamic team and help us make sustainable, impactful revenue programs for organizations at every stage of marketing maturity.
If you thrive in a fast-paced environment and excel at calendar and email management, task management, and sales admin, this is the place for you. Jump to the front of the line if you have experience in the ABM industry or have worked in a podcasting agency!
Apply now to be part of our scrappy journey at Scrappy ABM!
Note: If this job isn’t the perfect fit for you, don’t worry! We’ll keep you in mind for future opportunities. We’ve successfully placed dozens of high performers in various roles, and your dream job might be just around the corner!
There will be a 6-week (paid!) trial period pending “official” team member status. Think of the 6-week (paid!) trial as a chance for us to vibe together. At the end of this period, you’ll officially join the team. This part-time opportunity is just the beginning – as we expand, your role may evolve into a full-time position based on your skills and contributions to our growing family.
During this time, we’re checking two things:
1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.
A truly high performer who learns fast and strives for excellence is born in a person
BENEFITS OF ACCEPTING THIS JOB
– Competitive pay (higher than your average VA job!)
– Work with a good HUMAN boss, promotes work-life balance
– Opportunities to grow in the company
– Paid holidays off: 3 weeks of PTO (needs to use!) and PH Holidays (let us know what is important to you)
– Sick leave: Flexible (let us know)
– 13th-month pay (broken down quarterly)
– Hybrid scheduling
– Travel to company retreats
– Annual Prepaid Emergency Insurance worth PHP 50,000
– Work for someone who CARES about you– a good team! good morale
– Join the S2S PH community: Talent Without Borders
day in the life… (REGULAR TASKS)
1) Calendar + Inbox Management
– Gatekeeping, outlining schedule
– Podcast guess outreach, sending bio & summaries out to shows, etc
– Conference scheduling, connecting w/ other speakers
– Managing communication from all angles
– Gatekeeping & calendar batching (color coordinating), time blocking (Hubspot scheduler)
2) Behind the Scenes Sales asst
– Supporting Mason as a sales assistant. CRM update w/ notes
– reviewing sales calls, AI meeting recording
– prepping sales presentations w/ templates (sales decks)
– Sales pipeline note-taking (holding accountability) (tool: Hubspot)
3) Task Management: Prioritize Urgent / Revenue Generating Tasks for Biz
– Learn/Spy/Become Mason’s second (first) brain (build out templates as you learn, document tasks,ops manual, SOPs, etc)
– Managing communications: Google vs. Outlook inboxes vs. slacks vs. social
– Sorting through noise, focus on high-prio tasks
– Managing, keeping tasks up to date on ClickUp
– Meeting Notes: update notes/ agenda/action items /follow-ups on team members action items
– Admin tasks, tool updates (moving tools over, updating docs)
About You…. (PLEASE APPLY if you possess the following skills and attributes)
– 2-3 years experience as an Executive Assistant/Integrator/Admin Assistant
– Strong calendar and email Management experience
– Strong project and time management skills
– Experienced in SOP creation and documentation
– Detail oriented
– Team oriented
– Friendly, fun to work with
– Exceptional internet service with backup equipment
– Flexible to work from 4:30 am – 2:00 pm EST
Front of the line if……
– Experience in using ClickUp as a project management tool
– Experience in using Hubspot as a CRM
– Experience in guest outreach
– Experience working in the podcasting industry
– Experience working in the ABM industry
– Experience Sales Admin experience
More About You:
– Growth Mentality – A commitment to continuous learning and a proactive approach to personal and professional growth.
– Engaging Personality – you have a professional but friendly demeanor. People like working with you.
– Clear Communication – Communicates with clarity. Must possess the ability to overcommunicate, ensuring clarity and transparency in remote work environments.
– Dedicated & Hard-working – you take pride in doing a good job, are driven, and are motivated
– Thrives in Dynamic Environments: Excels in adapting to changing priorities and thrives in fast-paced, evolving work settings.
– Initiative and Proactivity: Takes the initiative to drive projects forward, exhibiting ambition and enthusiasm.
– Resourcefulness: Demonstrates creativity and determination, especially when navigating startup environments.
– Collaborative Approach: Works effectively with cross-functional teams.
– Effective Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.
– Detail-oriented: Pays meticulous attention to detail, ensuring accuracy in all tasks.
– Thoughtful Decision-Making: Engages in thoughtful deliberation, making informed decisions while avoiding impulsive actions.
– Independence and Critical Thinking: Thinks independently, especially when facing undefined situations.
– Commitment to Growth: Commits to continuous personal and professional growth, showcasing increasing maturity over time.
– Ownership and Accountability: Take ownership of tasks and projects, driving them to successful completion.
– Adaptive Problem Solving: Embraces challenges fearlessly and excels in complex situations.
– Willingness to Seek Help: Demonstrates a willingness to seek assistance when necessary
– Reliable Consistency: Demonstrates punctuality and maintains a strong commitment to a consistent presence.
– If you’ve read this far, (or watched the entire video) please answer the word tomato when you’re answering the special question on the application form or we will not accept your application.
– High Integrity: Takes responsibility for actions, showing accountability without making excuses.
REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.
WATCH Highlight of our 2023 S2S Event: /S2S23Event (2024 Bora Event upcoming)
HOW TO APPLY:
1. Watch this: /scrappyABM
2. If this role and our company resonate with you, take the next step by filling out our application form: /scrappyABMForm
As part of our thorough selection process, we’ve designed a comprehensive application form to gather all the necessary information. Your completion of this form demonstrates your commitment and interest in the role.
FORM COMPLETION INSTRUCTIONS: VERY IMPORTANT!!!
Applications using AI tools will be rejected, as we aim to assess your authentic skills and communication style. We value direct communication and want to understand your personality and communication skills. Please refrain from relying on AI tools, including GPT or any other automated writing assistance. We are interested in hearing directly from you, not from AI.
JUMP TO THE FRONT OF THE LINE!!
Sending us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview…we move fast here!!
See you very soon!
Make the BEST career move now! Hit APPLY!
DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
APPLY FOR THIS JOB:
Company: Structure 2 Scale
Name: Gina Suzanne
Email: