Are you an organizational expert with a talent for streamlining processes and supporting executives seamlessly? We’re looking for a dynamic Executive Assistant/Operations Admin to join our team and take charge of a wide range of responsibilities supporting our power couple executives
Apply Now and Be Part of Our Exciting Journey!
Note: If this job isn’t the perfect fit for you, don’t worry! We’ll keep you in mind for future opportunities. We’ve successfully placed dozens of high performers in various roles, and your dream job might be just around the corner!
There will be a 6-week (paid!) trial period pending “official” team member status. Think of the 6-week (paid!) trial as a chance for us to vibe together. At the end of this period, you’ll officially join the team. This part-time opportunity is just the beginning – as we expand, your role may evolve into a full-time position based on your skills and contributions to our growing family.
During this time, we’re checking two things:
1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.
A truly high performer who learns fast and strives for excellence is born in a person
BENEFITS OF ACCEPTING THIS JOB
– Competitive pay (higher than your average VA job!)
– 13th-month pay (broken down quarterly)
– Paid Time Off off: flexible unpaid time off for first 6 months; 5 PTO (after 6 months); 10 PTO (after 1 year);10 paid US holidays
– Prepaid Emergency Insurance worth PHP 50,000
– Regular Raises (every 12 months) based on performance and reviews
– Access to books/courses–Investing in their personal growth approval $250/quarter towards training
– Opportunities to grow in the company
– Work for someone who CARES about you– a good team! Great morale!
– Join S2S PH community: Talent Without Borders
day in the life… (REGULAR TASKS)
Email Management:
– Triage and categorize emails.
– Organize and tag emails, including unsubscribing.
– Respond to emails as the client.
– Redirect emails and create a reference directory.
– Send requirements for orders or bids.
– Send thank you emails.
– Monitor inbox for spreadsheet updates.
Daily Filtering and Task Management:
– Create and prioritize tasks.
– Manage appointments and calendar events.
– Handle personal tasks and errands.
– Manage personal calendar.
– Order snacks and acquire receipts.
– Set routine appointments.
Bookkeeping and Document Management:
– Remind and follow up on receipts and invoices.
– Update and maintain files.
Administrative and HR:
– Reminder for employee benefits.
– Update employee files and communicate changes.
– Serve on the board and produce meeting minutes.
Project Management:
– Use spreadsheets, including WIP calculation.
– Review spreadsheet during team meetings.
– Add job codes and notes to projects.
Research and CRM Maintenance:
– Conduct research.
– Update contact info and maintain CRM.
– Ensure leads are active.
Customer Service and Ticketing System:
– Assist in ticketing for customer service.
– Redirect concerns and clean up data.
About You…. (PLEASE APPLY if you possess the following skills and attributes)
– 2-3 years supporting and managing executives with mid-level operations and project management expertise.
– Excellent project management, communication, and interpersonal skills.
– Ability to effectively manage up, providing strategic support
– LOVE systems/SOP/efficiency/automations
– Identifies opportunities to systematize processes, optimize efficiency, and contribute to overall company growth.
– organized nerd, loves to take care of their executives
– loves new tools, AI software self growth, curious mind
– Proficient in Excel or sheets
– comfortable using it, can research, and execute not so complex formula
– Basic bookkeeping experience
– Proactive Problem Solver:
– Identifies challenges, presents well-thought-out solutions & takes care of stuff
– Exceptional internet service
– Accustomed to working in Central Standard Time (CST), 8 am – 4 pm CST .
– Ability to effectively communicate issues and navigate chaos with a strong and engaging personality.
– Bachelor’s degree in Business, Marketing, Communications, or a related field.
More About You:
– Growth Mentality – A commitment to continuous learning and a proactive approach to personal and professional growth.
– Engaging Personality – you have a professional but friendly demeanor. People like working with you.
– Clear Communication – Communicates with clarity. Must possess the ability to overcommunicate, ensuring clarity and transparency in remote work environments.
– Dedicated & Hard-working – you take pride in doing a good job, are driven, and are motivated
– Thrives in Dynamic Environments: Excels in adapting to changing priorities and thrives in fast-paced, evolving work settings.
– Initiative and Proactivity: Takes the initiative to drive projects forward, exhibiting ambition and enthusiasm.
– Resourcefulness: Demonstrates creativity and determination, especially when navigating startup environments.
– Collaborative Approach: Works effectively with cross-functional teams.
– Effective Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.
– Detail-oriented: Pays meticulous attention to detail, ensuring accuracy in all tasks.
– Thoughtful Decision-Making: Engages in thoughtful deliberation, making informed decisions while avoiding impulsive actions.
– Independence and Critical Thinking: Thinks independently, especially when facing undefined situations.
– Commitment to Growth: Commits to continuous personal and professional growth, showcasing increasing maturity over time.
– Ownership and Accountability: Take ownership of tasks and projects, driving them to successful completion.
– Adaptive Problem Solving: Embraces challenges fearlessly and excels in complex situations.
– Willingness to Seek Help: Demonstrates a willingness to seek assistance when necessary
– Reliable Consistency: Demonstrates punctuality and maintains a strong commitment to a consistent presence.
– If you’ve read this far, (or watched the entire video) please asnwer the word tomato when you’re answering the special question on the application form or we will not accept your application.
– High Integrity: Takes responsibility for actions, showing accountability without making excuses.
REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.
WATCH Highlight of our 2023 S2S Event: /S2S23Event
HOW TO APPLY:
1. Watch this: /4cxz3gt
2. If this role and our company resonate with you, take the next step by filling out our application form: /felixmediaeaops
As part of our thorough selection process, we’ve designed a comprehensive application form to gather all the necessary information. Your completion of this form demonstrates your commitment and interest in the role.
FORM COMPLETION INSTRUCTIONS: VERY IMPORTANT!!!
Applications using AI tools will be rejected, as we aim to assess your authentic skills and communication style. We value direct communication and want to understand your personality and communication skills. Please refrain from relying on AI tools, including GPT or any other automated writing assistance. We are interested in hearing directly from you, not from AI.
JUMP TO THE FRONT OF THE LINE!!
Sending us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview…we move fast here!!
See you very soon!
Make the BEST career move now! Hit APPLY!
DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
APPLY FOR THIS JOB:
Company: Structure 2 Scale
Name: Gina Suzanne
Email: