Dynamic and Adaptable Virtual Assistant

Seeking a Dynamic and Adaptable Virtual Assistant

Are you a highly organized individual who thrives in a fast-paced environment?

We are a non-profit dedicated to supporting sustainability within the entertainment industry, and we are seeking a Virtual Assistant to join our team. We’re looking for a proactive and trustworthy assistant to help keep everything organized and running smoothly with our founder’s personal and work schedules.

Key Responsibilities:

1. Inbox Management:
– Efficiently manage and organize emails, ensuring important communications are highlighted.
– Provide prompt responses and filter messages based on priority.
2. Scheduling and Reminders:
– Schedule meetings, appointments, and set reminders for important deadlines.
– Coordinate with team members to ensure seamless scheduling.
3. Booking Meetings, Appointments, and Travel:
– Arrange and coordinate meetings, appointments, and travel arrangements.
– Handle logistics and ensure all necessary details are communicated.

Preferred Skills and Experience:

– Social Media and Canva:
– Experience with Canva and basic social media management would be a plus.
– Ability to create visually appealing content for our cause.
– Understanding of Mom Life / Work Life:
– This role directly supports the co-founder in busy personal and professional responsibilities.
– Appreciation for the challenges of managing both personal and professional responsibilities.
– Ability to relate to and support the unique aspects of a busy family life.
– Experience with High Net Worth / Entertainment Industry Clients:
– Previous experience working with clients in the entertainment industry or high net worth individuals is a bonus.
– Understanding of the dynamic nature of public lifestyles.

Personal Qualities:

– Flexibility and Time Zone Adaptability:
– Ability to work with a flexible schedule, considering frequent travels and different time zones.
– Proactive in adjusting priorities based on the changing needs of the schedule.
– Clear and Concise Communication:
– Excellent written communication skills, representing the founder in a positive and professional manner.
– Clarity in conveying information and instructions.
– Trustworthiness and Discretion:
– Handling sensitive information with the utmost discretion.
– Building trust through reliability and maintaining confidentiality.
– Self-Starter and Initiative:
– Willingness to anticipate needs and go above and beyond.
– Aspire to become an integral part of the team and contribute to the overall mission of the company.

Budget and Hours

– $10-12 per hour, 20 hours per week
– Monday through Thursday, with a regular daily check-in from 4 PM Mountain Standard Time, scheduled every Tuesday through Thursday.

If you meet the requirements and seek a long-term working relationship, please submit your resume and cover letter for our consideration to:

Click to view/youramazingclient/job_64428_Dynamic_and_Adaptable_Virtual_Assistant_-_SF

If you have a portfolio and/or references – Don’t be shy! We would love to admire your talent! Feel free to include the portfolio link and/or reference information in your submission.

If you are a good fit for this position, my hiring manager will contact you for an initial screening.