Dynamic Executive Assistant Needed: Drive Efficiency and Success for our COO

We are seeking a highly organized and proactive Executive Assistant to support our COO in a fast-paced environment. The ideal candidate will have experience in project management, excellent communication skills, a keen eye for detail, and the ability to effectively manage multiple priorities. As an Executive Assistant, you will play a key role in ensuring that projects are executed efficiently and successfully, while also managing various administrative tasks related to the my work and personal life.

Responsibilities:
• Coordinate and manage projects ensuring that tasks are executed efficiently and on time.
• Monitor and respond to all work-related messages in Slack, ClickUp, and email, providing the me with a daily summary.
• Research and create project kickoff pages, delegating tasks among members as needed.
• Leverage AI tools and resources to optimize results and improve efficiency.
• Manage my calendar, scheduling check-ins and meetings with team members as needed.
• Prioritize and plan the next day, ensuring that critical tasks and goals are addressed.
• Manage my personal life and commitments, coordinating appointments and events as necessary.
• Develop and execute strategies to grow my social media presence and personal brand, with a focus on efficiency and operations.
• Create, maintain, and update Standard Operating Procedures (SOPs) for various tasks and processes, ensuring consistency and efficiency across the organization.

Requirements:
• Proven project management skills and the ability to manage multiple priorities effectively.
• Exceptional communication and interpersonal skills.
• High proficiency in using Slack, ClickUp, and email for professional communication.
• Familiarity with AI tools and resources that can optimize work processes and improve efficiency.
• Strong organizational skills and attention to detail.
• Social media management experience and an understanding of personal branding strategies.

To apply, please submit your resume, cover letter, and any relevant work samples. We look forward to hearing from you!

3 Step interview process

1. Fill out the application using this link Click to view/shrEnWOFBe6E9ZmY0 (MUST SUBMIT APPLICATION THROUGH THE FORM)
2. If the candidate is qualified for the role then I’ll send an email with instructions to take 3 psychological tests. Myers Brings, Kolbe, and DISC. Once the results are provided I will review them.
3. Face-to-face interview