EA to CEO

About the Companies:
We are seeking a highly organized and proactive Executive Assistant to support the CEO of two dynamic companies: a leading Digital Agency and an innovative SaaS Product.
Our Digital Agency is at the forefront of digital marketing solutions, providing comprehensive services to elevate brands in the digital space.
Our SaaS Product is a cutting-edge software solution.
Together, these companies are driving innovation and delivering exceptional value to clients worldwide.

Job Overview:
As the Executive Assistant to the CEO, you will play a crucial role in optimizing the CEO’s time and ensuring the smooth operation of both companies. This position requires a high level of discretion, exceptional organizational skills, and the ability to thrive in a fast-paced environment. The ideal candidate will have previous experience supporting C-level executives, be fluent in English, and be able to work within the Australian timezone.
Key Responsibilities:
Calendar Management: Efficiently manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements across different time zones, with a focus on maximizing the CEO’s productivity.
Communication Management: Act as the primary point of contact for the CEO, handling correspondence, phone calls, and emails with professionalism and discretion. Ensure clear and effective communication with internal teams and external stakeholders.
Meeting Preparation and Follow-up: Prepare agendas and materials for meetings, take detailed minutes, and ensure timely follow-up on action items.
Project Coordination: Assist in managing and coordinating projects across both companies, ensuring deadlines are met and stakeholders are informed of progress.
Travel Coordination: Arrange all aspects of travel, including flights, accommodations, and itineraries, ensuring seamless and efficient travel experiences.
Document Management: Draft, edit, and organize important documents, reports, and presentations, maintaining confidentiality and accuracy.
Special Projects: Take on special projects as directed by the CEO, demonstrating flexibility and the ability to manage multiple priorities.
Requirements:
Experience: Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives in a digital agency or SaaS environment.
Timezone: Ability to work within the Australian timezone to align with the CEO’s schedule.
Language: Fluent in English, with excellent written and verbal communication skills.
Skills: Exceptional organizational and time-management skills, proficiency in Microsoft Office and Google Suite, and familiarity with project management tools.
Attributes: Proactive, detail-oriented, and able to work independently. Strong problem-solving skills and the ability to handle confidential information with discretion.
Apply:
Please submit your a)resume, b) cover letter and c) 3-5mins loom video detailing your relevant experience,
In your cover letter and loom video, please highlight how your previous experience and skills align with the responsibilities and requirements of this role.