EA with experience in Marketing

COCONUT VA IS HIRING!
VA Role: EA with experience in Marketing
Job Code: 20167
Rate: $8-12 USD/hr

Check if you qualify here: Click to view/cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 10 on the application form.

EXPERIENCE NEEDED:
– Email inbox management (personal and work)
– Review emails and file in appropriate folders
– Reply, draft replies, or flag for Jess
– Calendar management
– Review 2-3 weeks ahead and optimize calendar blocks, confirm attendees, prep docs needed or block time for Jess to do so, etc.
– Reminders of upcoming key meetings or deadlines
– Block work time for key priorities and add reminders for tasks that need to get done
– Meeting scheduling / rebooking with clients or new leads as needed
– Client / contractor support
– Creation of new contracts (Jess to review and finalize)
– Creation of invoices / recurring invoices
– Emailing with clients to get info needed for contract / invoice or remind them about things that are due to be sent to Jess and team in onboarding phase
– Follow up on missed client payments or mark as paid in Wave when received
– Log revenue in Jess’ tracker (simpler than bookkeeper one)
– Meeting scheduling with clients or new leads as needed
– Sales & Marketing
– Screening calls with smaller leads (script / guide created by Jess)
– List building (potential companies) by searching on Instagram, LinkedIn, membership platform sites, etc.; requires level of critical thinking around my target market fit
– Sending out cold emails (templates drafted by me; Natalie to personalize to brand and recipient) and doing follow ups (initial email and then up to 5-6 follow ups)
– Building out podcast list, and sending out podcast pitch emails and follow ups
– Financial Admin
–  Logging hours for all staff (herself and one other assistant) in Wave
– Filing all receipts (personal and work) in the drive
– Categorizing all expenses in log for bookkeeper
– Filing health claims (personal) and overages on Promdent (work)
– Other admin as needed:
– Research and recommend platforms as needed (project management, email outreach automation, etc.)
– Pre-screen emails for contractors / agencies as needed; sometimes conduct pre-screen calls for vibe check

NON-NEGOTIABLE:
– Good grasp of English
– Strong critical thinking skills
– Proactive

PLATFORM EXPERIENCE:
– Asana
– Gmail,
– Square Space
– Typeform
– Canva
– ChatGPT
– Wave
– PandaDoc
– Calendly
– Owner
– Slack
– Marketing experience is a plus

Availability: 20 hours/week (PST)

Check if you qualify here: Click to view/cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 10 on the application form.

Thank you! Looking forward to your applications!