Company Overview:
We are a dynamic law firm with three managing partners who specialize in family law, criminal law, and additional areas such as business law. We are currently seeking a Legal Administrative Assistant to join our team and provide administrative support to the attorneys.
To proceed, kindly apply here: /virtual-assistant-application
Responsibilities:
• Client Interaction:
• Handle client calls
• Assist in scheduling and managing client meetings and appointments.
• Document Preparation and Filing:
• Create, draft, and edit legal documents, including motions and interrogatories, following instructions.
• Ensure proficient electronic filing using software like Cleo.
Administrative Support:
• Manage attorneys’ emails and calendars, scheduling appointments and reminders.
• Provide administrative assistance, such as drafting and sending official communications.
• Communication and Collaboration:
• Serve as a liaison between clients and the legal team, managing client expectations.
• Collaborate with the legal team to address client requirements and coordinate tasks.
Training and Onboarding:
• Provide onboarding details and training support to HR for new hires.
• Facilitate internal interviews if required.
• Customer Success and Follow-up:
• Gather client feedback and share it with the team for continuous improvement.
• Conduct check-in calls with clients to ensure satisfaction.
• Software Proficiency:
• Proficient use of Microsoft Word and Excel.
• Familiarity with Cleo and Office 365 is a plus, but training will be provided.
• Work Schedule:
• Full-time position, Monday to Friday, 8:30 AM to 4:30 PM (EST).
• Communication Tools:
• Proficient in using communication tools like Google Voice for phone calls and texts.
• Task-Based Responsibilities:
• Focus on task-based work, including drafting motions, managing emails, and assisting with legal document preparation.
Qualifications:
• Prior administrative or legal support experience is beneficial but not mandatory.
• Proficiency in Microsoft Office tools.
• Strong organizational and communication skills.
• Ability to handle administrative tasks efficiently.
• Willingness to learn and adapt to new software.
This role offers a unique opportunity to work closely with experienced attorneys, gaining exposure to various legal areas. The selected candidate will play a crucial role in supporting our legal team and ensuring smooth day-to-day operations. We welcome individuals who are eager to learn and grow within our dynamic legal environment.
To proceed, kindly apply here: /virtual-assistant-application
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Name: Melanie Saxon
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