Elite Executive Assistant

Yellow Tail Tech is an INC 5000 EdTech company that specializes in Systems Engineering Training. We are passionate about our mission to educate and train working professionals and career changers in the growing information technology sector and assist them with starting new in-demand careers. As we continue our rapid growth, we’re on the lookout for a highly skilled and experienced Elite Executive Assistant to join our team. The ideal candidate will be proactive, detail-oriented, and capable of managing complex tasks with minimal supervision.

You’ll Make a Difference:
This essential role requires exceptional organizational skills, advanced communication abilities, and the ability to handle sensitive information with the utmost confidentiality.

What You’ll Do:
Calendar Management: Proactively manage and organize complex calendars, schedule meetings, and coordinate events across multiple time zones.
Email Management: Filter, organize, and respond to emails on behalf of clients, ensuring timely follow-ups and prioritizing important communications.
Travel Arrangements: Plan and book travel, including flights, accommodations, and ground transportation. Create detailed travel itineraries and handle any changes or emergencies.
Document Preparation and Management: Prepare, edit, and proofread documents, presentations, and reports with a high level of accuracy and attention to detail. Keep track of documents necessary for personal taxes, ensuring they are organized and accessible.
Project Management: Coordinate and manage projects, track progress, and ensure deadlines are met. Provide regular updates to clients on project status.
Lifestyle Management: Assist with personal errands, manage household staff, coordinate family activities, and handle personal shopping needs.
Client Relationship Management: Build and maintain strong relationships with clients, ensuring their needs are met and expectations are exceeded.
Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and adhere to all privacy protocols. Trust is paramount in all interactions and tasks.
Extensive Training: Participate in comprehensive training programs to ensure proficiency in all required tasks and adherence to company standards.

What We Look For:
Experience: Minimum of 5 years of experience as an executive assistant, personal assistant, or in a similar role supporting high-level executives or high-net-worth individuals.
Education: Bachelor’s degree preferred but not required.
Skills:
Exceptional organizational and time management skills.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Strong written and verbal communication skills.
Ability to multitask and prioritize effectively in a fast-paced environment.
High level of professionalism and discretion in handling confidential information.

Personal Attributes:
Proactive and self-motivated with a strong sense of initiative.
Detail-oriented with a commitment to accuracy.
Adaptable and able to handle unexpected challenges with grace.
Strong interpersonal skills and the ability to build lasting relationships with clients.

Why Yellow Tail Tech?
Remote Flexibility: Enjoy the convenience of a 100% remote role.
Work Hours: Full-time position, Monday to Friday, 8AM to 5PM EST.
Competitive Compensation: $1200

Benefits after 3 months
Equipment
Laptop
5 Paid vacation
5 Paid PH Holidays
3 Paid Personal/Sick Leave
2 Paid US Holiday Time Off
Bereavement Leave
13th month pay
Paid training for you to upgrade your skills
Opportunity for a raise

If you think you are what we look for, send your resume and video introduction to Click to view.