Estimating Assistant (aka – Procurement Coordinator)

Estimating Assistant
(aka – PreConstruction Department – Procurement Coordinator)
Fiorilli Construction Click to view

? ???? Monthly salary of $1000-1500 (40 hrs / week), depending on experience and skill level
? ????Fully remote role
? ?Flexible working hours, overlap with US time zones
? ????Paid Vacation, Sick, Holiday, and every other Friday off paid for full time
? ????Bonus “Gain Share” Incentive Pay plan.
? ????Professional growth opportunities

At Fiorilli Construction, the team are dedicated, passionate, creative, hard-working commercial construction professionals who believe in providing outstanding services along with a great built environment product. They love the construction industry, are exceptional at what they do, and provide S.M.A.R.T. solutions to their clients’ construction anxieties within 24 hours.

They have integrity in all they do and believe in contributing to an amazing work environment by utilizing cutting-edge cool services. They live by the philosophy of work hard, play hard. The team are passionate about their lifestyle and creating the “Fiorilli Family” experience for both their co-workers and clients.

At the end of the day, Building Synergistic Authentic Relationships™ (BSAR) is their #1 priority. Working at Fiorilli Construction is not just a job, but a passion and they bring that to each project that they do.

Right now, Fiorilli Construction is looking for an Estimating Assistant to support the estimation and bidding processes for all variations of projects, large or small. Your position will require you to manage a large flow of multiple projects at times, including job site visit travel to USA, depending on the workflow determined by the company.

The future of your role is exciting with the following key areas of focus:
??Coordination of the bidding processes
??Support of estimators in delivering bids
??Building rapport and communicating with subcontractors and vendors in order to help them understand the bids they are being solicited for

We are looking for assertive, energetic, and high performing rock stars able to manage bid workflows and network with and solicit top subcontractors in the construction field. Ideal candidates must be passionate about providing outstanding customer services to vendors while demonstrating a strong sense of accountability.

Although you won’t be expected to take ownership of these areas, you will provide administrative support to the people responsible for several aspects of the business. More specifically, you will provide assistance in the following areas of the business:

1) Assistance with Estimating and Bid File Management System; you will:
a) Maintain Bid Files Structure
b) Create Bid Files in numerical order & deposit all files needed for bidding project set-up after FITH
c) Maintain project bid files during the bidding process
d) Update bid files information as it arrives, and notify the estimator responsible for it
e) Collaborate with project estimator on any new files or information that comes in during the bidding process for game plan clarification
f) Convert bid files to project files upon award of projects.

2) Assistance with Project Set-Up; you will:
a) Meet with VP of Precon to discuss project-specific details
b) Manually enter project details to the electronic bid board, such as bid due date and time, site visit bid due date and time, and sub-contractor bid due date & time on all outlook calendars
c) Send outlook calendar reminders to all estimators, and BD personnel
d) Update the Bid Notification System with project information and maintain it
e) Communicate all updates to the estimator

3) Assistance with Bidding Process; you will:
a) Maintain the Online Bid Notification System during the bidding process
b) Submit all RFI’s to the owner’s representative
c) Maintain and continually keep in contact with the invited sub-contractors to garner interest in the bidding to FCI – The goal here is at least 5 commitments with no fewer than 3
d) Enter scopes of work created by estimator into On-Line Bid Notification System, notify subs of scope completion
e) Print estimates, and renew estimates, making sure that the subcontractors have reviewed and responded to scopes and clarification phone calls/emails as directed by the estimator
f) Review Basis of Estimate (BOE) for grammatical errors and formatting, enter a PDF document of BOE into the Submitted Bid Package along with a copy of the bid form.

4) Post-Bid Process; you will:
a) Gather all bids documents from the estimator and file for possible award
b) If awarded compile all bids, bid forms, BOE, drawings, specs, addendums and RFI’s into a binder with the project title on the cover for the estimator to present to Operations on bid hand-off day
c) Resolicit vendors required for any scopes that do not contain a bid under the direction of the estimator

5) Strengthening the Subcontractor base; you will:
a) Develop and maintain preferred subcontractor relationships and databases
b) Assist with operations in regards to locating any subcontractors that may have dropped off any projects
c) Help organise bid board review meetings
d) Assist in coordinating communications between the sales and operations teams

Although the company counts on your experience and expertise, you will have two weeks of orientation and initial training which will entail reviewing all company systems and roles so that you familiarise yourself with the company.

In order to excel in this role, you need to have:

? Experience working in a commercial construction, architectural or project-based firm
? Strong accountability, problem-solving for greater good, ability to maintain relationships
? Attention to detail in conjunction with excellent communication skills
? Ability to learn new software quickly; you are tech-savvy

Brownie points for:

? 1-2 years of experience in supporting estimating and the bidding teams, ideally in a construction firm

What’s in it for you?

? Monthly salary of $1000-1500*
? Full-time and fully remote role
? Flexible working hours with some overlap with the US time zones
? Paid Vacation Time Off (PVTO) up to a total of 80 hours PVTO time as accrued is available annually
? Paid Sick Time Off (PSTO) up to twenty-four (24) hours of sick time is available annually, with rollover
? Eligibility to enrol immediately in Fiorilli Construction’s “Gain Share” Incentive Pay plan
? Concentrated Time Off (CTO) Work Shifts (aka ‘8.5/80’ Plan). The team follows a 2-week Work Shift (80 hours, 10 working days) that incorporates 8.5-hour days, Monday through Thursday (adding 2 hrs weekly), with every other Friday requiring only a 4-hour shift (1/2 day). That’s approximately 26 Friday afternoons OFF!
? Holiday pay – all major Holiday including Christmas & New Years’ Eve if falling on weekends
? Professional growth opportunities

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

As they grow as a company, it has become more and more important to explicitly define the core values from which they develop the culture, brand, and business strategies. These are the five core values that we live by:

The Fiorilli Construction team has local professionals as well as international employees and virtual employees. The company offers in-person, hybrid, remote, and flex work policies that allow for maximum flexibility in today’s work environment to get the results that are needed for everyone’s success.

They leverage great vision, core values, metrics that are measurable in each role, accountability for all, core values, right people in the right seats, great problem solving, systems and processes that are followed by all at what they call 80% strong in order to achieve the maximum results for the greater good, understanding that the whole is greater than the individual and “we are greater than I”.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, we will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 – Filling in the application form once you click “Apply”
2 – Being invited to record a short video to introduce yourself
3 – Completing questionnaire and test tasks, if short-listed
4 – Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

To make sure you receive updates on your application please add Fiona Ingram Click to view to your email address book.