EVA / Project Coordinator (Real Estate, EST Hours)

About Fox Real Estate:

Fox is bringing hospitality to residential real estate. We are a young real estate marketing and leasing firm that helps real estate owners lease up their residential rental properties quickly and at top-of-market rents. Additionally, (as of Sept 2023) we manage 3 properties with fully furnished apartments in Downtown Montreal, one of which is Chelsea House, a high end student residence near Concordia & McGill. We are non-traditional, we work hard, use tech in order to get things done faster than the norm. We pride ourselves on offering unique products to our clients.

We are currently expanding our operations to the US and are looking for someone with an entrepreneurial mindset looking to join our growing startup at the foundational level. All of our roles have performance based incentives so that you don’t feel limited in your role. If you are looking for an easy job, with a rigid structure, and the ability to leave work at work, DO NOT APPLY. If you wish to have purpose, cool stories to tell your grandkids one day, and don’t mind getting your hands dirty, apply. Our projects get international recognition and break records in the real estate world – we do cool avant-garde things and prove people wrong (everyone says we’re crazy).

About the role:
We are seeking a highly organized and motivated EVA / Project Coordinator to join a young and dynamic team. The successful candidate should have strong organizational and administrative skills, among others. The ideal candidate should be comfortable working in an unstructured environment, capable of creating their own structure, and continuously improving and implementing new processes and understand the importance of staying consistent with key responsibilities and deadlines.

You will be working EST hours. We are looking for someone to join us exclusively and long-term, so if you have other clients, this role is not for you.

Key Responsibilities:
– Maintaining databases and client files
– Day-to-day administrative tasks
– Tenant onboarding to our tools for property management
– Newsletter preparation on a weekly basis
– Content Scheduling for social media posts
– Calendar Management
– Maintenance of client records (payments, overdue rents, deductibles, etc)
– Management of service requests and dispatch to the housekeeping
– Creating new processes and updating the old ones to make sure they are still relevant
– Other tasks that may come up
– Document preparation for our clients (Lease Agreements, side letters, etc. – We already have template for these)
– Assist with Airbnb (Seasonal; Only when there are vacant units)
– Reports preparation

Technical requirements:
– Must have an iPhone because we primarily communicate via iMessage
– Dual-monitor set-up
– Wired internet connection, with at least 100mbps
– A quiet work area
– Working web camera (We do video calls regularly)

Tools we use:
– Hubspot
– Salesforce
– PandaDoc
– ClickUp
– Google Workspace
– Dropbox
– Stripe
– Our own app for tenant management
– Microsoft Office
– Loom
– DeepL
– NordVPN

To succeed in this role, you must:
– Have strong analytical and problem-solving skills
– Possess excellent organizational and time management skills
– Have strong communication and interpersonal skills
– Be able to work in a fast-paced, deadline-driven environment and manage multiple priorities effectively – this won’t be the regular pace of work you see in a regular corporate job. The pace resembles more what is found in consulting, professional services, tech startups, etc.
– Be curious and willing to learn
– Resilient to thrive under stress and pressure to meet deadlines
– Resourceful and driven to get the job done

Salary:
– During probationary period (first 3 months): USD 1,300 (paid every two weeks)
– Once regularized after 3 months, it will be reviewed.
– Annual review after 3rd month

To apply:
– Please apply through this job post. Please use FOXRE EVA / PROJECT COORDINATOR as your subject.
– Send a quick video telling us about yourself and what you found interesting about us that made you want to join. Keep the video to 1-minute.