Event Coordinator

PLEASE READ: As part of our hiring process, and due to the high volume of applicants applying for this position, we require an assessment to understand better each candidate’s skills and approach to event management.

Position Overview:
We are seeking a dynamic, organized, and creative Events Coordinator to join our team and contribute to our client’s marketing initiatives. This pivotal role involves executing our marketing strategy, including social media management, email marketing, and event coordination. The ideal candidate will possess experience in event planning and proficiency in marketing tools.

Location: Remote

Start Date: Immediately

Working Hours: 9 AM – 5 PM, PHT (Philippine Time)

Client Overview:
Our client is a leading Canadian provider of corporate and condo yoga services, dedicated to enhancing productivity and fostering a positive work and living environment. Their innovative programs aim to reduce stress, increase efficiency, and promote well-being among employees and residents. Trusted by global corporations, our client integrates yoga into daily life to unlock individuals’ potential.

Primary Responsibilities:

Event Planning and Execution:
– Coordinate on-site event logistics, including venue scheduling, vendor and partner coordination, and staff management using calendar tools with reminders.
– Maintain attendee lists and communicate essential information to onsite coordinators before events.
– Address customer inquiries and ensure a smooth buying experience, handling refunds, reschedules, and special accommodations.
– Manage post-event activities, including updating databases, processing event photos, and sending thank-you emails.
– Develop and maintain event timelines to ensure deadlines are met for seamless execution.
– Monitor ticket inventory across multiple platforms to prevent over/under booking and optimize revenue.
– Create timely marketing content to drive event attendance.
– Provide daily reports on ticket sales to facilitate revenue management.

Marketing Content Creation:
– Develop and distribute compelling marketing content tailored to different audiences, adhering to brand’s identity.
– Craft engaging email copy and visually appealing templates to drive event registrations.
– Utilize segmentation strategies for targeted content delivery.

Marketing and Outreach:
– Conduct LinkedIn outreach to connect with HR professionals and wellness program decision-makers.
– Build and maintain email marketing lists for consistent communication.
– Assist in creating and executing email marketing campaigns.
– Identify and secure partnerships with potential sponsors and collaborators (influencers, animal rescues etc ) to enhance event reach.

General VA Tasks:
– Support the business owner with administrative and coordination tasks, allowing focus on other aspects of the business.

Skills and Qualifications:
– Bachelor’s degree in Marketing, English, Communications, or related field.
– Proficiency in social media management, event coordination, and email marketing.
– Strong skills in Microsoft Office, Google Docs, and relevant marketing tools.
– Experience in event planning or coordination, preferably in wellness programs.
– Ability to work independently, efficiently, and creatively.
– Strong organizational skills and attention to detail.
– Ability to handle feedback and criticism constructively.
– Minimum 1 year of experience in event management or a related field.
– Strong understanding of online event promotion and ticketing platforms (Eventbrite, Meetup etc.).
– Excellent written and verbal communication skills in English.

Experience Requirements:
– 1 to 2 years of related working experience is preferred.
– Experience in event planning or coordination preferred.
– Familiarity with the yoga and wellness industry is a plus.
– Must self-identify as an animal lover.

Personal Attributes:
– Creative thinker with attention to detail.
– Self-motivated and capable of multitasking.
– Strong interpersonal skills and team player.
– Passionate about continuous learning and industry trends.

Performance Goals and Metrics:
– Effective promotion and execution of events.
– Achievement of sales and attendance targets.
– Maintenance of a strong online presence through social media and email marketing.

Join us and be a part of a dynamic, creative, and forward-thinking agency team! Qualified candidates are encouraged to apply. Please submit your resume, portfolio of previous projects, and any other applicable samples for consideration.