Executive Admin Assistant

POSITION SUMMARY
An Executive assistant will provide comprehensive administrative and clerical support to high-level executives and professionals. Your role will be crucial in ensuring the efficient and smooth operation of their daily activities and responsibilities. You will work remotely, using various communication and collaboration tools to maintain effective communication with the executives and the rest of the team.

This position is 100% remote.

ABOUT THE COMPANY
Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results-oriented. This company operates nationally and is growing by the day.

Wondering what it’s like to work here? Come check this:
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OBJECTIVES:
– Organize and manage the executives’ schedules, appointments, meetings, and conference calls. Ensure that the calendar is up-to-date and accurate.
– Handle emails, phone calls, and other correspondence on behalf of the executives. Prioritize and respond to inquiries, requests, and messages in a timely and professional manner.
– Prepare and edit documents, presentations, reports, and spreadsheets as required. Ensure documents are well-formatted, accurate, and organized.
– Conduct research on various topics to provide executives with relevant information for decision-making, presentations, and projects.
– Schedule, prepare materials for, and attend meetings. Take meeting minutes, track action items, and follow up on deliverables.
– Organize, maintain, and update databases, contacts, and files. Keep confidential information secure and accessible as needed.
– Manage access to the executives by screening calls, visitors, and requests. Prioritize and route important matters appropriately.
– Help the executives prioritize tasks and manage their time effectively. Provide reminders for upcoming deadlines and commitments.
– Assist with miscellaneous tasks and projects as they arise. Adapt to the dynamic needs of the executives and the organization.

COMPETENCIES:
– Proven experience as an Executive Assistant or Virtual Assistant supporting high-level executives for more than 3yrs.
– Excellent communication skills, both written and verbal.
– Strong organizational and multitasking abilities.
– Proficiency in using virtual communication tools, office software (e.g., Microsoft Office, Google Workspace), and project – management platforms.
– High level of confidentiality and professionalism.
– Strong attention to detail and problem-solving skills.
– Ability to work independently, prioritize tasks, and meet deadlines.
– Flexibility to accommodate different time zones and varying workloads.

PHYSICAL REQUIREMENTS
– Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

BENEFITS
• Health insurance
• Dental Insurance
• Professional development assistance
• Paid leaves
• 13th-month pay

If this position caught your eye, send us your resume! For best consideration, please complete the online application form:
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