Are you a GEM in the field of Executive Management? Do you want to work in an organization that is a CUT above its competitors in the lapidary industry? Are you ready to TUMBLE to your next big career break?
Yes, yes, and yes? Then read on!
We are the trusted partner of artists, jewelers and craftspeople for machines, parts, tools and supplies, rough rock, and other materials to turn their creative vision into reality. When you join our team, you will play a key role in keeping alive the 40-year passion and legacy of our founders in the art of lapidary.
We are constantly redefining the gold standard in lapidary. Over the last 3 years, we have experienced exponential growth. Recently, we partnered with a multi-billion company and we are ramping up our team to support this next level of growth.
Highland Park Lapidary is looking for an Executive Virtual Assistant. you will provide comprehensive administrative and clerical support to high-level executives and professionals. Your role will be crucial in ensuring the efficient and smooth operation of their daily activities and responsibilities. You will work remotely, using various communication and collaboration tools to maintain effective communication with the executives and the rest of the team.
Wondering what it’s like to work here? Come check this:
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This position is 100% remote.
Here’s what your day-to-day will look like when you join our team:
RESPONSIBILITIES AND DUTIES:
– Organize and manage the executives’ schedules, appointments, meetings, and conference calls. Ensure that the calendar is up-to-date and accurate.
– Handle emails, phone calls, and other correspondence on behalf of the executives. Prioritize and respond to inquiries, requests, and messages in a timely and professional manner.
– Prepare and edit documents, presentations, reports, and spreadsheets as required. Ensure documents are well-formatted, accurate, and organized.
– Conduct research on various topics to provide executives with relevant information for decision-making, presentations, and projects.
– Schedule, prepare materials for, and attend meetings. Take meeting minutes, track action items, and follow up on deliverables.
– Organize, maintain, and update databases, contacts, and files. Keep confidential information secure and accessible as needed.
– Manage access to the executives by screening calls, visitors, and requests. Prioritize and route important matters appropriately.
– Help the executives prioritize tasks and manage their time effectively. Provide reminders for upcoming deadlines and commitments.
– Assist with miscellaneous tasks and projects as they arise. Adapt to the dynamic needs of the executives and the organization.
KEY SKILLS AND EXPERIENCE:
– Proven experience as an Executive Assistant or Virtual Assistant supporting high-level executives.
– Excellent communication skills, both written and verbal.
– Strong organizational and multitasking abilities.
– Proficiency in using virtual communication tools, office software (e.g., Microsoft Office, Google Workspace), and project management platforms.
– High level of confidentiality and professionalism.
– Strong attention to detail and problem-solving skills.
– Ability to work independently, prioritize tasks, and meet deadlines.
– Flexibility to accommodate different time zones and varying workloads.
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Highland Park Lapidary recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.
BENEFITS
• Health insurance
• Dental Insurance
• Professional development assistance
• Paid leaves
• 13th-month pay
Think you’re a good fit? Please complete the job application form: /3lmLSVh
APPLY FOR THIS JOB:
Company: Think Bullish
Name: Admin Human Resource
Email: