EXECUTIVE ADMIN ASSISTANT & APPOINTMENT SETTER,

EXECUTIVE ADMIN ASSISTANT & APPOINTMENT SETTER
WHEN APPLYING, PLEASE PROVIDE:
– COVER LETTER
– CV/RESUME
– YOUR FULL TONY ROBBINS D.I.S.C. TEST RESULTS
– A SHORT VIDEO DESCRIBING YOUR TOP 3 STRENGTHS AND 1 WEAKNESS
*NOTE – Failure to provide requested documents will not be considered.
Seeking a full-time Rockstar Executive Admin Assistant & Appointment Setter for the President of a
Realtor recruiting company. This important role will include being the direct assistant to the
President of the company as she recruits real estate agents to join our team at our real estate
brokerage.
Looking for someone on a long term basis that can stay with our Team.
Job description/duties includes:
* Making outbound and inbound calls with leads/prospects/recruiting calls
* Customer service for agents and follow up via text or email
* Establish client care relationship with leads/prospects
* Calendar management
* Organize and setting reminders for the executive
* Sit-in and take notes during Zoom calls
* Be present on prospecting calls making notes
* Executive and personal assistant duties
* Email management (Outlook & Mailchimp)
* Creation of well written emails and texts, ensuring all grammar, punctuation and tone are correct
* Responding on behalf employer
* Appointment setting, confirmations, rescheduling
* Taking notes or minutes of meeting
* Manage and optimize Trello, update notes and information – creating processes and tasks for
efficient and effective onboarding and retention
* Monitor status of leads/prospects
* Travel coordination
* Follow recruitment workflow process and strategy
* Pass on successfully recruited agents to our Onboarding Team
Personality Requirements
* STRONG English Communication skills (10/10 written and verbal)
* Fast paced
* Confident
* Excellent typing skills
* Organized
* High attention to detail
* Intuitive
* High mental competency
* Accountable
* Proactive
* Tech savvy
* Experience being a Recruiter/Prospector in corporate or virtually is an asset
* Experience being an Appointment Setter in corporate or virtually is an asset
* Experience being an Executive Assistant in corporate or virtually is an asset
* Ability to speak other languages to serve our global Agents (Spanish, Punjabi, Mandarin, or others)
Working Hours
Monday – Friday, 6:30am – 3:30pm PST (Pacific Standard Timezone)
WHEN APPLYING, PLEASE PROVIDE:
– COVER LETTER
– CV/RESUME
– YOUR FULL TONY ROBBINS D.I.S.C. TEST RESULTS
– A SHORT VIDEO DESCRIBING YOUR TOP 3 STRENGTHS AND 1 WEAKNESS
*NOTE – Failure to provide requested documents will not be considered.