Executive/Administrative Assistant

Title: Executive Assistant – Drive Success with an Influential Leader

Company Overview:
At our company, we are a dynamic and rapidly growing organization, dedicated to revolutionizing the real estate development industry. As a key player in our sector, we are committed to innovation, excellence, and providing top-notch service to our clients. We believe that our success lies in the talented individuals who make up our team, and we are currently seeking an exceptional Executive Assistant to join us on our journey.

Position Overview:
As an Executive Assistant, you will be an integral part of our executive team, providing comprehensive administrative support to our Managing Director (MD). This role demands a proactive and resourceful professional who can handle a wide range of responsibilities with precision and efficiency. In addition to traditional executive assistant duties, this position places special emphasis on your ability to coordinate tasks/projects, conduct web research, collect data, and build reports. You will serve as a trusted partner to the MD, enabling them to focus on strategic initiatives while managing daily operations seamlessly.

Responsibilities:
– Act as a gatekeeper and manage all incoming communications, screening and prioritizing emails/requests to ensure the MD’s time is optimized.
– Coordinate and manage complex calendars, schedules, and travel arrangements, ensuring all arrangements are efficiently organized and executed.
– Conduct web research and compile data to support strategic decision-making, utilizing various online resources and databases.
– Prepare and edit correspondence, presentations, reports, and other documents, maintaining a high level of accuracy and professionalism.
– Coordinate and lead tasks/projects, collaborating with cross-functional teams to ensure successful completion within designated timelines.
– Assist in organizing and coordinating high-level meetings, conferences, and events, including logistics, agendas, and follow-up actions.
– Build comprehensive reports and presentations, analyzing and summarizing data to provide valuable insights and recommendations.
– Liaise with internal and external stakeholders, fostering strong relationships and representing the MD professionally and diplomatically.
– Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality at all times.

Requirements:
– Bachelor’s degree in Business Administration, Communications, IT or a related field (preferred).
– Proven experience as an Executive Assistant or similar role, supporting C-level executives.
– Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
– Strong attention to detail, with excellent written and verbal communication skills.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
– Demonstrated ability to coordinate moderate-to-high complexity tasks, conduct web research, collect data, and build reports.
– Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
– Impeccable professionalism, with outstanding interpersonal skills and the ability to build relationships at all levels.
– Discretion and integrity when dealing with confidential information.

Join Our Team:

If you thrive in a fast-paced, dynamic environment and are passionate about making a significant impact, we want to hear from you! We offer opportunities for professional growth, and a supportive work culture that values diversity and inclusivity.

To apply for this exciting opportunity, please submit your resume and cover letter with subject line “EA Ready To Support”.