Executive Administrative Assistant

Job Description: Executive Assistant with AI Expertise

Location: Virtual, Philippines

Position Type: Full-Time

Company Overview:
We are a diversified firm operating across multiple industries – from home healthcare/medical to SaaS software and government contracting/project management. We are in search of an executive assistant who is not only a master of traditional assistant tasks but also an expert in the realm of artificial intelligence.

Key Responsibilities:

Artificial Intelligence Mastery: Harness the power of AI to support decision-making, process automation, and predictive insights.

Research Expertise: Conduct deep and comprehensive research across multiple sectors, providing actionable insights and recommendations.

Team Leadership: Provide effective leadership by clearly communicating expectations, roles, and responsibilities to team members. Foster a culture of collaboration and high performance.

Staff Development: Identify the skills and career goals of individual team members. Develop and implement training programs and ongoing mentorship activities to help employees grow both professionally and personally.

Resource Allocation: Assess team workload and project timelines, assigning tasks based on individual strengths and bandwidth to maximize efficiency and quality of work.
Recruitment and Onboarding: Work with human resources to identify staffing needs. Participate in the hiring process, including interviews, and oversee the onboarding of new employees.

Compliance and Policy Enforcement: Make sure that team members adhere to company policies and legal regulations. Take corrective action when needed.

Reporting and Analytics: Regularly provide updates on team performance, roadblocks, and achievements to senior management.

Conflict Resolution: Act as the mediator in conflicts between team members. Resolve disputes fairly and efficiently, ensuring that everyone feels heard and respected.

Communication: Act as a liaison between the executive and other departments, ensuring clear and precise communication.

Organizational Skills: Maintain and manage calendars, appointments, travel schedules, and meeting logistics for the executive.

Multitasking: Efficiently navigate between different tasks and industries, prioritizing according to urgency and importance.

Marketing & SEO: Develop, manage, and optimize marketing strategies, ensuring maximum visibility and engagement across platforms.

Google & Facebook Ads: Plan, create, and optimize ad campaigns, ensuring the highest return on investment.

Data Analysis: Collect, analyze, and interpret data across different domains, providing insightful reports and actionable suggestions.

Project Management: Assist in the oversight of projects, ensuring they remain on track and meet predefined goals and benchmarks.

Qualifications:

Bachelor’s degree or higher in a related field.
Proven expertise in artificial intelligence, with hands-on experience in AI tools and platforms.
Exceptional research and data analysis skills.
Previous experience in an executive assistant role or similar, with a proven track record of success.
Strong knowledge of digital marketing, SEO, and ad platforms.
Ability to thrive in a fast-paced environment and quickly adapt to changes.
Outstanding organizational and multitasking skills.
Excellent verbal and written communication skills.
High proficiency in productivity tools and software.
Keen attention to detail and an analytical mindset.
What We Offer:

Competitive salary and benefits.
Opportunities for professional development and training in emerging technologies.
A collaborative and dynamic work environment.

Executive Assistant with AI Expertise

Position Type: Full-Time

About Us:
Our diversified firm operates in home healthcare, SaaS software, and government contracting. We’re looking for an executive assistant skilled in AI and various domains.

Roles & Responsibilities:

AI Utilization: Implement AI for business decisions and automation.
They develop and implement strategies to enhance operational efficiency and effectiveness.
Collaborate with department heads to drive cross-functional initiatives.
The candidate should be a proactive thinker, capable of identifying the teacher issues and providing solutions before they arise.
An executive assistant with a pleasant voice should have exceptional interpersonal skills, allowing them to build positive relationships with colleagues, clients, and partners.
Executive assistants have the ability to juggle various tasks simultaneously. Strong multitasking abilities which is the central to staying organized and efficient.
Taking Proactive Steps to anticipate needs and help without being prompted can greatly enhance the support provided to executives.
Research: Deep dive into various sectors for actionable results.
Communication: Maintain clarity between the executive and other teams.
Organizational Skills: Handle appointments, schedules, and logistics.
Must have a strong Internet connection.
Multitasking: Seamlessly switch between tasks across industries.
Marketing: Oversee and optimize digital marketing strategies.
Ads Management: Plan and optimize Google & Facebook campaigns.
Data Interpretation: Analyze and translate data into actionable insights.
Project Oversight: Monitor and guide projects to completion.
Qualifications:

Bachelor’s degree or higher.
Expertise in AI.
Solid research and data skills.
Prior experience as an executive assistant.
Knowledge of digital marketing and ads.
Strong organizational skills.
Effective communication.
High proficiency in productivity tools.
Offerings:

Competitive compensation.
Training in emerging tech.
Collaborative work setting.
Remote work flexibility.
Submit resumes and cover letters detailing relevant experience. Selected candidates will be contacted for interviews.