Executive assistant

ATTENTION ROCKSTARS – We are looking for an Executive Assistant who embodies our core values and is equipped with exceptional organizational and communication skills to keep our founder, Matt Errico, organized, ensure high-end clients receive the utmost care, and consistently stay a week ahead of schedule. Join us in our mission to create clean, healthy, and comfortable spaces while making a difference in our community.

**Job Title: Executive Assistant at Tidy Bears LLC**

**About Tidy Bears LLC:**

Tidy Bears LLC, founded by Matt Errico, is a fast-growing cleaning company that specializes in providing top-notch residential and commercial cleaning services. We pride ourselves on our commitment to quality, reliability, and exceptional customer service. Our goal is to help individuals and businesses maintain clean, healthy environments through our innovative and eco-friendly cleaning solutions.

**Our Purposes:**

* PURPOSE: To provide outstanding cleaning services that exceed customer expectations.
* PURPOSE: To create and maintain clean, healthy, and comfortable spaces for the clients we serve.
* PURPOSE: To foster a positive work environment for our employees, encouraging personal and professional growth.
* PURPOSE: To contribute to the well-being of our local community by promoting eco-friendly cleaning practices and supporting local businesses.

**Position Overview:**

We are looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to the company’s founder, Matt Errico. The ideal candidate will have a strong background in managing complex schedules, organizing meetings, and ensuring smooth daily operations. This individual will act as a liaison between the founder and other team members, helping to streamline communication and maintain a positive work environment.

**Key Responsibilities:**

* Manage and maintain the founder’s calendar, including scheduling meetings, appointments, and events
* Handle phone calls and emails in a professional manner, acting as the first point of contact for internal and external stakeholders
* Take notes or transcribe meetings, ensuring key information and action items are documented and followed up on
* Arrange payments for vendors, travel, and sales expenses, maintaining accurate financial records
* Manage filing systems, update records, and organize documentation
* Prepare and create PowerPoint presentations and materials as needed
* Ensure that high-end clients are going through their programs on time and properly
* Handle confidential information with discretion and professionalism

**Skills Needed:**

* Ability to work well under pressure and multi-task effectively
* Energetic and positive attitude daily
* Hardworking, dependable, and coachable with a competitive spirit
* Highly adaptable to change and able to maintain composure in a fast-paced environment
* Detail-oriented and able to prioritize tasks effectively

**Requirements:**

* 5+ years of experience as an Executive Assistant
* Strong business and business communication acumen
* Self-starter who needs little management
* Excellent project management skills and a positive attitude
* Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and communicate effectively with business owners and C-Level executives
* Strong work ethic, punctuality, and the ability to work in a high-intensity environment
* Ability to critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, and effectively communicate concepts to prospects
* Desire to be part of a team of positive, success-minded individuals

**Working Hours:**

This position is Full Time between the hours of 8:00 AM – 5:00 PM MST, Monday through Friday.

**A Culture Like No Other:**

At Tidy Bears LLC, we have a unique and vibrant culture that fosters a positive and uplifting work environment. We believe in supporting our employees and encouraging both personal and professional growth. Our fun, collaborative atmosphere is characterized by energetic team members, strong communication, and a shared commitment to providing exceptional service to our clients.

**Tidy Bears LLC is an Equal Opportunity Employer:**

Tidy Bears LLC is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical