Executive Assistant

Job Description:
We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to our executive team. As an Executive Virtual Assistant, you will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the smooth operation of our executives’ daily activities. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. This role requires a high level of discretion and professionalism, as you will be privy to confidential information and will be representing our executives in various interactions.

Responsibilities:

Manage executives’ task, calendars and schedule appointments, meetings, and travel arrangements.
Screen, prioritize. and communicate incoming emails, calls, and correspondence.
Prepare agendas, presentations, and other materials for meetings and presentations.
Coordinate logistics for meetings, including booking venues, arranging catering, and managing technology setup.
Conduct research and compile information as needed for various projects and initiatives.
Handle expense reporting and reimbursement processes.
Assist with personal tasks and errands for executives, as needed.
Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
Anticipate executives’ needs and proactively address issues to streamline their workflow.
Provide general administrative support, including file organization, data entry, and document management.

Qualifications:

Proven experience as an executive assistant or similar role, preferably in a virtual or remote setting.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills, with a high level of professionalism and discretion.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to work independently with minimal supervision, while also functioning well in a team environment.
High attention to detail and accuracy in all work performed.
Adaptability and flexibility to handle changing priorities and responsibilities.
Experience working in a fast-paced environment and managing multiple tasks simultaneously.
Knowledge of virtual communication tools such as Zoom, Microsoft Teams, and Clickup.

Additional Requirements:
Reliable high-speed internet connection.
Dedicated home office space conducive to virtual work.
Availability during standard and non-standard business hours, with flexibility to accommodate occasional evening or weekend work.