Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant with a deep understanding of the Australian construction and architectural industry. The ideal candidate will provide efficient and proactive administrative support to our client, enabling them to focus on their core business activities. This role is entirely remote, offering flexibility and the opportunity to work with a diverse range of construction and architectural clients.

Responsibilities include:
– Client Communication: Act as the primary point of contact for our construction and architectural clients, maintaining professional and responsive communication via email, phone, and video conferencing.
– Calendar Management: Manage clients’ calendars, schedule meetings and appointments, and coordinate travel arrangements.
– Document Management: Organize and maintain client documents, contracts, and project-related files in a secure and accessible manner.
– Data Entry and Reporting: Assist clients in data entry, spreadsheet creation, and report generation to streamline their business processes.
– Email and Inbox Management: Sort, prioritize, and respond to emails on behalf of clients, ensuring that critical messages are addressed promptly.
– Project Coordination: Coordinate and track various construction and architectural projects, including timelines, milestones, and deliverables.
– Client Meetings: Prepare meeting agendas, take meeting minutes, and follow up on action items.
– Administrative Support: Provide general administrative support such as drafting correspondence, creating presentations, and handling ad-hoc tasks as needed.

Requirements:
– Proven experience as an Executive Assistant or Virtual assistant, preferably with a background in supporting clients in the construction or architectural industry in Australia
– Proficiency in using virtual communication tools and software, such as Google Workspace, Microsoft Team Suite, etc.
– Exceptional organizational and time management skills.
– Strong attention to detail and a commitment to accuracy.
– Excellent written and verbal communication skills.
– Ability to work independently, meet deadlines, and adapt to changing priorities.
– High level of confidentiality and professionalism.

Benefits:
– Permanent remote work arrangement.
– Exposure to the industry and potential for skill development.
– Competitive compensation based on experience and performance.
– Weekly payout.

Interested?
Apply through this post, through this link: Click to view/jobs/executive-assistant-architect-client-experience-209 or send an email to Click to view with your desired job position in the subject line.