Executive Assistant

READ THE JOB DESCRIPTION FIRST BEFORE SUBMITTING AN APPLICATION.

We are a small but mighty event-planning production team that works primarily with nonprofit organizations to produce their events, fundraisers, conferences, and festivals.

Our team is looking to add a rockstar Executive Assistant to our team!

Are you independent, self-reliant, and proactive? Are you an open communicator and would love to share ideas? If that’s a yes, then you might be a good fit for us!

**Main Tasks / Responsibilities**
– Email communication: synthesizing information into clear, detailed, and well-written emails. Able to represent the company to the public with a friendly and joyful outlook.
– Extensive administrative tasks, including calendar management with a team, writing meeting agendas, taking notes in meetings, and documenting meeting minutes.
– Research and compile information to compare different vendors.
– Other ad-hoc tasks

**Must-have Skills / Qualities**
– Familiarity with Google Workspace: documents, spreadsheets, calendars, folders, emails
– Zoom Meetings (and sometimes Teams and Google Meet) – have reliable internet to join in on video meetings
– Confidence in doing simple graphic layouts in PowerPoint or Canva
– Comfort working with and supporting co-workers and clients from many different communities, including people from a range of cultural and racial backgrounds, and queer, trans and non-binary people (LGBTQ+)

**Skill preferences (NOT required, but will be a PLUS)**
– Background in hospitality or event planning
– Graphic design experience
– Project creativity – choosing event vendors and making other choices to match the “vibe” of an organization and their event – being able to understand the theme and make choices to support it
– Familiarity with video production, television production, or A/V support for live events
– Knowledge of non-profit (charity) organizational structure, experience with non-profit development and fundraising

**Budget, Hours, and Schedule:**
$8-9/hour, 20 to 40 hours/week.
8am-5pm Pacific Time

If you think you are a good fit for this position, please send your cover letter and resume here > Click to view/youramazingclient/job_60975_Executive_Assistant and the hiring manager will contact you for an initial screening if qualified.

NOTE: Applications sent via DMs are not entertained. Please follow instructions.