Executive Assistant

At Kivi Media, we pride ourselves on our commitment to excellence, innovation, and growth. As a leader in our industry, we are constantly seeking talented individuals who can contribute to the success of our organization. We are currently seeking an experienced and highly organized Executive Assistant to provide exceptional support to our executive leadership team.

Job Summary:

The Executive Assistant will be responsible for managing the day-to-day operations of the executive office, ensuring the smooth flow of communication, and providing high-level administrative support. The ideal candidate will be proactive, detail-oriented, and able to handle confidential information with discretion. This individual will be a key player in the organization, acting as a liaison between the executive team and the rest of the company.

Responsibilities:

-Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
-Coordinate and prepare materials for meetings, presentations, and conferences.
-Draft and edit correspondence, reports, and other documents as needed.
-Act as a liaison between the owner of Kivi Media and team members and clients, ensuring clear and effective communication.
-Manage and organize confidential information, ensuring data privacy and security.
-Assist with special projects and event planning as needed.
-Perform general administrative tasks, such as filing, data entry, and expense reporting.
-Continuously seek opportunities to improve processes and streamline office operations.

Qualifications:

-Bachelor’s degree or equivalent experience in a related field.
-A minimum of 1-2 years of experience in an executive support role.
-Exceptional written and verbal communication skills.
-Strong organizational and time management skills, with the ability to prioritize and multitask.
-High level of discretion and professionalism in handling confidential information.
-Proficiency in software applications and tools
-Familiarity with office management systems and procedures.
-Ability to work independently, as well as collaboratively within a team environment.

What We Offer:

-Competitive salary and benefits package, including health insurance
-Professional development opportunities and growth potential within the organization.
-A supportive and collaborative work environment that values work-life balance.
-A company culture that encourages innovation, teamwork, and diversity.

How to Apply:

If you are a highly organized and experienced professional looking to join a dynamic team, we encourage you to apply for our Executive Assistant position by answering the questions here: