Executive Assistant

We are looking for a full-time perfect-fit executive assistant / Project manager to help manage and grow our businesses.

We run a fast-paced online learning community and a social media community where we teach our advanced methods to women, mostly mothers and healthcare providers.

You will work with myself and the team daily and own responsibilities across our learning community, brand, internal team, and socials related to the methods we teach.

You will be working directly with me and helping move large projects forward. I am looking for a detail-oriented person who can manage large projects and is ready to grow with our company. Details are below and excited to get started!!!

Responsibilities**:**

Project Management

Help organize and manage our new and ongoing projects. Helping to improve the process of our projects and ensure deadlines are met.

Communicate regularly with the business units to ensure they have what they need and have their KPIs documented and in place to be successful

Review daily reports from team members on KPIs / Tactics – work with team members to improve results on activity and tracking

Weekly planning with me personally as well as the business
Requirements:

Having a can-do attitude! There are many times we will be learning things together. Our motto is ‘everything is figureoutable’.

Having a lean-in attitude / extremely hungry or motivated

Extremely quick/effective communicator

Strong people skills – friendly & optimistic attitude internally and with our vendors

Be a good system building/system reviewer.

Always asking questions like:

How can this be done better / more efficiently

Is that the best use of our time?

Becoming Proficient In These Tools We Use Daily:

Notion
Slack
Gmail
Google Drive
Mighty Networks
Zoom
ThriveCart
Zapier
ConvertKit
Canva
Leadpages
Calendly
Paperform
Voxer
Telegram

Typical Communication:

In general to be highly responsive to myself and the rest of the team – I will not always be reachable but there will be times you will be representing me often as decisions are made if I am not reachable

Respond to texts, emails, slack messages quickly when needed

Most communication will take place in our messaging app – Voxer

During work hours the expectation is that you will be online and available

This Role Is Right For You If…

You are highly responsive with email, Slack, and take initiative on projects

You are extremely organized, have high attention to detail, and can review large amounts of data related to branding, real estate, and employee metrics

You are comfortable negotiating and making decisions on behalf of the brand once you are trained
You are looking for full-time work. We are looking for a dedicated team member who will be working with us/growing with us exclusively
You have a lean in mentality and a growth mindset at all times
You work in a fast-paced environment with other people
You are a good writer – via email and small content creation opportunities
You can make phone calls to follow up with people as needed
Help plan travel, organize travel-related opportunities
You are trustworthy
You can remain calm under pressure, we are looking for someone with an air traffic controller mentality as we usually have a lot going on
What We Can Offer You:
A fun / fast-paced team environment
Working in a flexible schedule/performance-based environment
Supportive & Fun team – we want to enjoy working together as a team and will always be there to support each other
Growth potential. We want to grow and develop from within and we are just getting started.
Schedule & Compensation:
Compensation is commensurate with experience ($1-5k/month)
This would include opportunities to take part in profit shares
Ideal Start Date:
As soon as possible
To Apply:

Please email Click to view the word ‘yellow dolphin’ in the subject line

The deadline to apply is Friday, May 31st, 2024 at 6:00 PM EST